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FAR and DFARS › FAR Part 13: Simplified Acquisition Procedures › Subpart 13.3

FAR 13.305-4 Procedures.

The codified text (eCFR, as of 2026-10-02). Under the Revolutionary FAR Overhaul ↗, agencies follow class deviations with new text for many parts while the formal rules go through the Federal Register: check the solicitation and your contract's clauses, which rule.

In plain English

This section outlines the procedures for making purchases using imprest funds or third party drafts. It requires that such purchases be based on an authorized requisition or similar verification of available funds, and generally allows oral orders without competition if prices are reasonable. It also specifies documentation and endorsement requirements when a written order is used, and the responsibilities of the individual making the purchase.

Applies to: Purchases using imprest funds or third party drafts

What it requires

  • Base each purchase on an authorized purchase requisition, contracting officer verification statement, or other agency approved method of ensuring adequate funds are available.
  • If a purchase order is used, endorse it “Payment to be made from Imprest Fund” or “Payment to be made from Third Party Draft,” as appropriate.
  • Furnish to the imprest fund or third party draft cashier a copy of the document required under paragraph (a) annotated to reflect that an imprest fund or third party draft purchase has been made, the unit prices and extensions, and the supplier's name and address.
  • Require the supplier to include with delivery of the supplies an invoice, packing slip, or other sales instrument giving the supplier's name and address, list and quantity of items supplied, unit prices and extensions, and cash discount, if any.

Key terms: imprest funds · third party drafts · purchase requisition · contracting officer verification statement · cash discount

Written by AI from this section's text. A guide, not legal advice: the text below rules.

The text

(a) Each purchase using imprest funds or third party drafts shall be based upon an authorized purchase requisition, contracting officer verification statement, or other agency approved method of ensuring that adequate funds are available for the purchase.

(b) Normally, purchases should be placed orally and without soliciting competition if prices are considered reasonable.

(c) Since there is, for all practical purposes, simultaneous placement of the order and delivery of the items, clauses are not required for purchases using imprest funds or third party drafts.

(d) Forms prescribed at 13.307(e) may be used if a written order is considered necessary (e.g., if required by the supplier for discount, tax exemption, or other reasons). If a purchase order is used, endorse it “Payment to be made from Imprest Fund” (or “Payment to be made from Third Party Draft,” as appropriate).

(e) The individual authorized to make purchases using imprest funds or third party drafts shall—

(1) Furnish to the imprest fund or third party draft cashier a copy of the document required under paragraph (a) of this subsection annotated to reflect—

(i) That an imprest fund or third party draft purchase has been made;

(ii) The unit prices and extensions; and

(iii) The supplier's name and address; and

(2) Require the supplier to include with delivery of the supplies an invoice, packing slip, or other sales instrument giving—

(i) The supplier's name and address;

(ii) List and quantity of items supplied;

(iii) Unit prices and extensions; and

(iv) Cash discount, if any.

Sections it refers to

← 13.305-3 Conditions for use. · 13.306 SF 44, Purchase Order—Invoice—Voucher. →

Rule changes for FAR Part 13

Source: eCFR, 48 CFR chapters 1 and 2 (GPO GovInfo bulk data) ↗. Plain words for the terms: glossary.

FAR 13.305-4 Procedures · SpendQuery