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FAR and DFARS › FAR Part 14: Sealed Bidding › Subpart 14.2

FAR 14.204 Records of invitations for bids and records of bids.

The codified text (eCFR, as of 2026-10-02). Under the Revolutionary FAR Overhaul ↗, agencies follow class deviations with new text for many parts while the formal rules go through the Federal Register: check the solicitation and your contract's clauses, which rule.

In plain English

This section requires contracting offices to keep records of each invitation for bids and each bid abstract or record. Contracting officers must review and use this information for future acquisitions of the same or similar items. It also specifies what the file for each invitation must show, including distribution and issue date, and requires adding certain prospective bidders to the record.

Applies to: Contracting offices and contracting officers

What it requires

  • Retain a record of each invitation issued and each abstract or record of bids.
  • Review and utilize the information for subsequent acquisitions of the same or similar items.
  • Ensure the file for each invitation shows the distribution made and the date the invitation was issued.
  • Add the names and addresses of prospective bidders who requested the invitation but were not on the original solicitation list to the list and make them part of the record.

Key terms: invitation for bids · abstract or record of bids · contracting office · contracting officer · prospective bidders

Written by AI from this section's text. A guide, not legal advice: the text below rules.

The text

(a) Each contracting office shall retain a record of each invitation that it issues and each abstract or record of bids. Contracting officers shall review and utilize the information available in connection with subsequent acquisitions of the same or similar items.

(b) The file for each invitation shall show the distribution that was made and the date the invitation was issued. The names and addresses of prospective bidders who requested the invitation and were not included on the original solicitation list shall be added to the list and made a part of the record.

Sections that refer to it

← 14.203-3 Master solicitation. · 14.205 Presolicitation notices. →

Rule changes for FAR Part 14

Source: eCFR, 48 CFR chapters 1 and 2 (GPO GovInfo bulk data) ↗. Plain words for the terms: glossary.

FAR 14.204 Records of invitations for bids and records of bids · SpendQuery