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FAR and DFARS › DFARS Part 204: Administrative and Information Matters › Subpart 204.11

DFARS 204.1103 Procedures.

The codified text (eCFR, as of 2026-10-02). Under the Revolutionary FAR Overhaul ↗, agencies follow class deviations with new text for many parts while the formal rules go through the Federal Register: check the solicitation and your contract's clauses, which rule.

In plain English

This section tells contracting officers how to use the System for Award Management (SAM) database when handling contract documents. It requires that contractor identifying information on contracts match the contractor's SAM record at award and before certain modifications, and that mismatches be resolved through a novation, change-of-name agreement, or address change. For contractors, this means keeping your SAM registration active and your name, address, UEI, and CAGE code accurate is important to avoid contract processing problems.

Applies to: Contracting officers handling contract award and modification documents

What it requires

  • Use the contractor's legal or 'doing business as' name and physical address as recorded in SAM on contract award documents
  • Before exercising an option or issuing a modification other than a unilateral administrative change, ensure the contractor's SAM record is active and that the UEI, CAGE code, name, and physical address are accurately reflected in the contract document
  • If the UEI, CAGE code, name, or physical address on a contract no longer matches SAM, process a novation or change-of-name agreement, or an address change, as appropriate
  • On contractual documents sent to the payment office, provide the CAGE code instead of the UEI, in accordance with agency procedures

Key terms: System for Award Management (SAM) · unique entity identifier (UEI) · Commercial and Government Entity (CAGE) code · novation or change-of-name agreement · PGI 204.1103

Written by AI from this section's text. A guide, not legal advice: the text below rules.

The text

See PGI 204.1103 for helpful information on navigation and data entry in the System for Award Management (SAM) database.

(1) On contract award documents, use the contractor's legal or “doing business as” name and physical address information as recorded in the SAM database at the time of award.

(2) When making a determination to exercise an option, or at any other time before issuing a modification other than a unilateral modification making an administrative change, ensure that—

(i) The contractor's record is active in the SAM database; and

(ii) The contractor's unique entity identifier (UEI) number, Commercial and Government Entity (CAGE) code, name, and physical address are accurately reflected in the contract document.

(3) At any time, if the UEI number, CAGE code, contractor name, or physical address on a contract no longer matches the information on the contractor's record in the SAM database, the contracting officer shall process a novation or change-of-name agreement, or an address change, as appropriate.

(4) See PGI 204.1103 for additional requirements relating to use of information in the SAM database.

(5) On contractual documents transmitted to the payment office, provide the CAGE code, instead of the UEI, in accordance with agency procedures.

← 204.902 General. · 204.1202 Solicitation provision and contract clause. →

Rule changes for DFARS Part 204

Source: eCFR, 48 CFR chapters 1 and 2 (GPO GovInfo bulk data) ↗. Plain words for the terms: glossary.

DFARS 204.1103 Procedures · SpendQuery