SpendQueryBeta

FAR and DFARS › DFARS Part 204: Administrative and Information Matters › Subpart 204.8

DFARS 204.802 Contract files.

The codified text (eCFR, as of 2026-10-02). Under the Revolutionary FAR Overhaul ↗, agencies follow class deviations with new text for many parts while the formal rules go through the Federal Register: check the solicitation and your contract's clauses, which rule.

In plain English

This section explains what goes into a contract file posted to the Electronic Data Access (EDA) system and who can see it. It tells contracting personnel not to post classified, sensitive, or hard-to-convert documents, and it treats copies and electronic signatures as originals. For contractors, it means contract documents in EDA may be visible to multiple parties, including the contractor.

Applies to: Contract files posted to the Electronic Data Access (EDA) system

What it requires

  • Do not include in EDA contract documents that are classified, too sensitive for widespread distribution, or attachments that cannot be practicably converted to electronic format

Key terms: Electronic Data Access (EDA) · contract file · classified · personally identifiable information · original signature

Written by AI from this section's text. A guide, not legal advice: the text below rules.

The text

(a) Any document posted to the Electronic Data Access (EDA) system is part of the contract file and is accessible by multiple parties, including the contractor. Do not include in EDA contract documents that are classified, too sensitive for widespread distribution (e.g., personally identifiable information and Privacy Act and Health Insurance Portability and Accountability Act), or attachments that cannot be practicably converted to electronic format (e.g., samples, drawings, and models). Inclusion of any document in EDA other than contracts, modifications, and orders is optional.

(f) A photocopy, facsimile, electronic, mechanically-applied and printed signature, seal, and date are considered to be an original signature, seal, and date.

← 204.606 Reporting data. · 204.804 Closeout of contract files. →

Rule changes for DFARS Part 204

Source: eCFR, 48 CFR chapters 1 and 2 (GPO GovInfo bulk data) ↗. Plain words for the terms: glossary.

DFARS 204.802 Contract files · SpendQuery