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FAR and DFARS › FAR Part 4: Administrative and Information Matters › Subpart 4.8

FAR 4.804-2 Closeout of the contracting office files if another office administers the contract.

The codified text (eCFR, as of 2026-10-02). Under the Revolutionary FAR Overhaul ↗, agencies follow class deviations with new text for many parts while the formal rules go through the Federal Register: check the solicitation and your contract's clauses, which rule.

In plain English

This section explains when a contracting office can close out its contract files when another office administers the contract. For simplified acquisition contracts, files are generally considered closed once the contracting officer receives evidence of receipt of property and final payment. For all other contracts, files should be closed as soon as practicable after the contracting officer receives a contract completion statement from the contract administration office.

Applies to: Contracting officers closing contract files when another office administers the contract

What it requires

  • Ensure all contractual actions required have been completed
  • Prepare a statement that all required contractual actions are complete
  • Make that statement part of the official contract file

Key terms: simplified acquisition procedures · contracting officer · contract completion statement · contract administration office · official contract file

Written by AI from this section's text. A guide, not legal advice: the text below rules.

The text

(a) Contract files for contracts using simplified acquisition procedures should be considered closed when the contracting officer receives evidence of receipt of property and final payment, unless otherwise specified by agency regulation.

(b) All other contract files shall be closed as soon as practicable after the contracting officer receives a contract completion statement from the contract administration office. The contracting officer shall ensure that all contractual actions required have been completed and shall prepare a statement to that effect. This statement is authority to close the contract file and shall be made a part of the official contract file.

← 4.804-1 Closeout by the office administering the contract. · 4.804-3 Closeout of paying office contract files. →

Rule changes for FAR Part 4

Source: eCFR, 48 CFR chapters 1 and 2 (GPO GovInfo bulk data) ↗. Plain words for the terms: glossary.

FAR 4.804-2 Closeout of the contracting office files if another office administers the contract · SpendQuery