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48 CFR · Federal Acquisition Regulation and Defense supplement

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The codified text (eCFR, as of 2026-10-02). Under the Revolutionary FAR Overhaul ↗, agencies follow class deviations with new text for many parts while the formal rules go through the Federal Register: check the solicitation and your contract's clauses, which rule.

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32 sections with “operation of a system of records”

  • FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services.
    …t 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance wi…
  • FAR 52.219-8 Utilization of Small Business Concerns.
    …ned by one or more service-disabled veterans; and (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe di…
  • FAR 52.246-3 Inspection of Supplies—Cost-Reimbursement.
    …ially all of the Contractor's business; (2) All or substantially all of the Contractor's operation at a plant or separate location where the contract is being performed; or (3) A separate and complete major industrial operation connected …
  • FAR 52.246-8 Inspection of Research and Development—Cost-Reimbursement.
    …ially all of the Contractor's business; (2) All or substantially all of the Contractor's operation at any one plant or separate location where the contract is being performed; or (3) A separate and complete major industrial operation conn…
  • FAR 12.301 Solicitation provisions and contract clauses for the acquisition of commercial products and commercial services.
    …at 22.1705(b). (11) Insert the clause at 52.225-19, Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States, as prescribed in 25.301-4. (12) Insert the provision at 52…
  • FAR 52.219-27 Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program.
    …ned by one or more service-disabled veterans; and (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe di…
  • FAR 52.224-2 Privacy Act.
    …ert the following clause in solicitations and contracts, when the design, development, or operation of a system of records on individuals is required to accomplish an agency function: Privacy Act (APR 1984) (a) The Contractor agrees to— …
  • DFARS 252.217-7005 Inspection and manner of doing work.
    … (b) (2) of this clause, and unless otherwise specifically provided in the job order, all operational practices of the Contractor and all workmanship, material, equipment, and articles used in the performance of work under the Master Agreem…
  • DFARS 252.245-7005 Management and Reporting of Government Property.
    …ume 2, Supply Standards and Procedures, Appendix 2.5 at https://www.dla.mil/HQ/InformationOperations/DLMS/elibrary/manuals/v2/. (d) Marking, reporting, and UII registration of GFP requirements. The Contractor— (1) Shall assign the UII and…
  • FAR 18.102 System for Award Management.
    … (2) Contracts awarded by a contracting officer— (i) Deployed in the course of military operations; (ii) Located outside the United States and its outlying areas, for work to be performed in support of diplomatic or developmental operati…
  • FAR 2.101 Definitions.
    …-to-day aid of support personnel needed for the successful performance of ongoing Federal operations. All advisory and assistance services are classified in one of the following definitional subdivisions: (1) Management and professional su…
  • FAR 24.102 General.
    (a) The Act requires that when an agency contracts for the design, development, or operation of a system of records on individuals on behalf of the agency to accomplish an agency function the agency must apply the requirements of the Act to…
  • FAR 52.219-1 Small Business Program Representations.
    …t 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance wi…
  • FAR 52.245-1 Government Property.
    …ially all of the Contractor's business; (2) All or substantially all of the Contractor's operation at any one plant or separate location; or (3) A separate and complete major industrial operation. Demilitarization means rendering a produ…
  • DFARS 252.225-7039 Defense Contractors Performing Private Security Functions Outside the United States.
    …ns Outside the United States (JAN 2023) (a) Definitions. As used in this clause— Full cooperation—(1) Means disclosure to the Government of the information sufficient to identify the nature and extent of the incident and the individuals r…
  • FAR 24.103 Procedures.
    …w requirements to determine whether the contract will involve the design, development, or operation of a system of records on individuals to accomplish an agency function. (b) If one or more of those tasks will be required, the contracting…
  • DFARS 252.242-7004 Material Management and Accounting System.
    …eport, and resolve system control weaknesses and manual override. Systems should identify operational exceptions, such as excess/residual inventory, as soon as known; (4) Provide audit trails and maintain records (manual and those in machi…
  • FAR 15.101-2 Lowest price technically acceptable source selection process.
    …ency; (5) The agency determined that the lowest price reflects the total cost, including operation and support, of the product(s) or service(s) being acquired; and (6) The contracting officer documents the contract file describing the cir…
  • FAR 24.101 Definitions.
    …dmitted for permanent residence. Maintain means maintain, collect, use, or disseminate. Operation of a system of records means performance of any of the activities associated with maintaining the system of records, including the collectio…
  • FAR 24.104 Contract clauses.
    When the design, development, or operation of a system of records on individuals is required to accomplish an agency function, the contracting officer shall insert the following clauses in solicitations and contracts: (a) The clause at 52.…
  • FAR 39.105 Privacy.
    … 24. In addition, each agency shall ensure that contracts for the design, development, or operation of a system of records using commercial information technology services or information technology support services include the following: (…
  • FAR 39.106 Contract clause.
    …ch require security of information technology, and/or are for the design, development, or operation of a system of records using commercial information technology services or support services.
  • FAR 52.224-1 Privacy Act Notification.
    …ert the following clause in solicitations and contracts, when the design, development, or operation of a system of records on individuals is required to accomplish an agency function: Privacy Act Notification (APR 1984) The Contractor wil…
  • FAR 52.232-12 Advance Payments.
    … or certified balance sheets and profit and loss statements together with a report on the operation of the special account in the form prescribed by the administering office; and (2) if requested, other information concerning the operation …
  • DFARS 252.215-7010 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data.
    …ch it is regularly maintained by the Offeror or prospective subcontractor in its business operations. (3) If the Offeror redacts data that identifies the customer (see DFARS 234.7002(e)(2)), then the Offeror shall include, for each sale, t…
  • DFARS 252.227-7013 Rights in Technical Data—Other Than Commercial Products and Commercial Services.
    …r routines recorded in a form that is capable of causing a computer to perform a specific operation or series of operations. Computer software means computer programs, source code, source code listings, object code listings, design details…
  • FAR 52.246-6 Inspection—Time-and-Material and Labor-Hour.
    …ially all of the Contractor's business; (2) All or substantially all of the Contractor's operation at any one plant or separate location where the contract is being performed; or (3) A separate and complete major industrial operation conn…
  • DFARS 252.239-7010 Cloud Computing Services.
    …lity for operating an information system at an acceptable level of risk to organizational operations (including mission, functions, image, or reputation), organizational assets, individuals, other organizations, and the Nation. Cloud compu…
  • FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services.
    … __(31) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755). __(32) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (MAR 2026) (E.O. 13126). __(33) 52.222-21, Prohibition of Segregated Facilities (APR 2015). __(34)(i) 52.222…
  • FAR 52.213-4 Terms and Conditions—Simplified Acquisitions (Other Than Commercial Products and Commercial Services).
    … in FAR 4.1403(a) on the date of award of this contract). (iii) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (MAR 2026) (E.O. 13126) (Applies to contracts for supplies exceeding the micro-purchase threshold, as defined …
  • DFARS 239.7601 Definitions.
    …lity for operating an information system at an acceptable level of risk to organizational operations (including mission, functions, image, or reputation), organizational assets, individuals, other organizations, and the Nation. Cloud compu…
  • DFARS 239.7602-1 General.
    …circumstance, the cloud service provider must obtain a provisional authorization prior to operational use. (c) When contracting for cloud computing services, the contracting officer shall ensure the following information is provided by the…

FAR (chapter 1)

DFARS (chapter 2, Defense)

Source: eCFR, 48 CFR chapters 1 and 2 (GPO GovInfo bulk data) ↗. Rule changes in progress: FAR, DFARS. Terms: glossary.