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48 CFR · Federal Acquisition Regulation and Defense supplement

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The codified text (eCFR, as of 2026-10-02). Under the Revolutionary FAR Overhaul ↗, agencies follow class deviations with new text for many parts while the formal rules go through the Federal Register: check the solicitation and your contract's clauses, which rule.

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78 sections with “system of records”: the first 40

  • FAR 12.301 Solicitation provisions and contract clauses for the acquisition of commercial products and commercial services.
    …ion of commercial products or commercial services. (1) Insert the provision at 52.204-7, System for Award Management, as prescribed in 4.1105(a). (2) Insert the clause at 52.204-13, System for Award Management Maintenance, as prescribed i…
  • FAR 52.204-7 System for Award Management.
    As prescribed in 4.1105(a)(1), use the following provision. System for Award Management (NOV 2024) (a) Definitions. As used in this provision— Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity i…
  • FAR 52.204-13 System for Award Management Maintenance.
    As prescribed in 4.1105(b), use the following clause: System for Award Management Maintenance (OCT 2018) (a) Definitions. As used in this clause— Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entit…
  • FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services.
    … Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications…
  • FAR 52.219-8 Utilization of Small Business Concerns.
    …. 101(16), and who is registered in the Beneficiary Identification and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs' Veterans Benefits Administration, as a service-disabled veteran.…
  • FAR 52.234-4 Earned Value Management System.
    As prescribed in 34.203(c), insert the following clause: Earned Value Management System (NOV 2016) (a) The Contractor shall use an earned value management system (EVMS) that has been determined by the Cognizant Federal Agency (CFA) to be …
  • DFARS 252.234-7002 Earned Value Management System.
    As prescribed in 234.203(2), use the following clause: Earned Value Management System (Jan 2025) (a) Definitions. As used in this clause— Acceptable earned value management system means an earned value management system that generally co…
  • DFARS 252.242-7004 Material Management and Accounting System.
    As prescribed in 242.7204, use the following clause: Material Management and Accounting System (Jan 2025) (a) Definitions. As used in this clause— Acceptable material management and accounting system means a material management and accou…
  • FAR 24.102 General.
    …Act requires that when an agency contracts for the design, development, or operation of a system of records on individuals on behalf of the agency to accomplish an agency function the agency must apply the requirements of the Act to the con…
  • FAR 24.301 Privacy training.
    …vacy training thereafter, is completed by contractor employees who— (1) Have access to a system of records; (2) Create, collect, use, process, store, maintain, disseminate, disclose, dispose, or otherwise handle personally identifiable in…
  • FAR 52.224-2 Privacy Act.
    …ng clause in solicitations and contracts, when the design, development, or operation of a system of records on individuals is required to accomplish an agency function: Privacy Act (APR 1984) (a) The Contractor agrees to— (1) Comply with…
  • FAR 52.224-3 Privacy Training.
    …vacy training thereafter, is completed by contractor employees who— (1) Have access to a system of records; (2) Create, collect, use, process, store, maintain, disseminate, disclose, dispose, or otherwise handle personally identifiable in…
  • FAR 52.246-2 Inspection of Supplies—Fixed-Price.
    …ducts, and lots of supplies. (b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering supplies under this contract and shall tender to the Government for acceptance only supplies that have be…
  • FAR 52.219-27 Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program.
    …C. 101(16) and who is registered in the Beneficiary Identification and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs' Veterans Benefits Administration, as a service-disabled veteran.…
  • DFARS 252.245-7005 Management and Reporting of Government Property.
    …xcluded from Federal programs by the General Services Administration as identified in the System for Award Management Exclusions located at https://sam.gov; (2) Delinquent on obligations to the U.S. Government under surplus sales contracts…
  • FAR 2.101 Definitions.
    …anizations, activities (including management and support services for R&D activities), or systems. These services are normally closely related to the basic responsibilities and mission of the agency originating the requirement for the acqui…
  • FAR 24.101 Definitions.
    …manent residence. Maintain means maintain, collect, use, or disseminate. Operation of a system of records means performance of any of the activities associated with maintaining the system of records, including the collection, use, and dis…
  • FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.
    …l Products and Commercial Services (SEP 2023) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in t…
  • FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services.
    …tation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer— System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedur…
  • FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services.
    …41 U.S.C. 4505, 10 U.S.C. 3805). __ (59) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) (31 U.S.C. 3332). __ (60) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Manageme…
  • FAR 52.213-4 Terms and Conditions—Simplified Acquisitions (Other Than Commercial Products and Commercial Services).
    …sale of food in the United States). (xx) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) (Applies when the payment will be made by electronic funds transfer (EFT) and the payment office uses the Syste…
  • FAR 52.219-1 Small Business Program Representations.
    …. 101(16), and who is registered in the Beneficiary Identification and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs' Veterans Benefits Administration, as a service-disabled veteran.…
  • FAR 52.219-9 Small Business Subcontracting Plan.
    …the definition of “commercial service” in FAR 2.101. Electronic Subcontracting Reporting System (eSRS) means the Governmentwide, electronic, web-based system for small business subcontracting program reporting. The eSRS is located at http:…
  • FAR 52.245-1 Government Property.
    …accepted accounting principles. (b) Property management. (1) The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession. The system shall …
  • DFARS 232.503-15 Application of Government title terms.
    …ting officer (ACO) determination that the contractor's material management and accounting system conforms to the system criteria at 252.242-7004(d)(7) constitutes the contracting officer approval requirement of FAR 32.503-15(d). Prior to gr…
  • DFARS 252.215-7010 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data.
    …rendered such determination, and if available, a Government point of contact; (B) For subsystems of a major weapon system and components and spare parts of a major weapon system or subsystem of a major weapon system that have not previousl…
  • DFARS 252.217-7005 Inspection and manner of doing work.
    …3) As specified in the job order, the Contractor shall provide and maintain an inspection system acceptable to the Government. (4) The Contractor shall maintain complete records of all inspection work and shall make them available to the G…
  • DFARS 252.239-7010 Cloud Computing Services.
    …ecutive with the authority to formally assume responsibility for operating an information system at an acceptable level of risk to organizational operations (including mission, functions, image, or reputation), organizational assets, indivi…
  • FAR 4.803 Contents of contract files.
    … by the contract administration office. (5) Preaward survey information. (6) Purchasing system information. (7) Consent to subcontract or purchase. (8) Performance and payment bonds and surety information. (9) Postaward conference reco…
  • FAR 9.105-1 Obtaining information.
    …r any information required concerning the adequacy of prospective contractors' accounting systems and these systems' suitability for use in administering the proposed type of contract. (ii) If the surveying activity is not a contract admin…
  • FAR 9.404 Exclusions in the System for Award Management.
    (a) The General Services Administration (GSA)— (1) Operates the web-based System for Award Management (SAM), which contains exclusion records; and (2) Provides technical assistance to Federal agencies in the use of SAM. (b) An exclusion …
  • FAR 18.102 System for Award Management.
    (a) In accordance with 4.1102, contractors are not required to be registered in the System for Award Management (SAM) at the time of submission of offers or quotations for— (1) Contracts awarded without providing for full and open competit…
  • FAR 24.103 Procedures.
    …to determine whether the contract will involve the design, development, or operation of a system of records on individuals to accomplish an agency function. (b) If one or more of those tasks will be required, the contracting officer shall—…
  • FAR 24.302 Contract clause.
    …contracts when, on behalf of the agency, contractor employees will— (1) Have access to a system of records; (2) Create, collect, use, process, store, maintain, disseminate, disclose, dispose, or otherwise handle personally identifiable in…
  • FAR 52.224-1 Privacy Act Notification.
    …ng clause in solicitations and contracts, when the design, development, or operation of a system of records on individuals is required to accomplish an agency function: Privacy Act Notification (APR 1984) The Contractor will be required t…
  • FAR 52.246-3 Inspection of Supplies—Cost-Reimbursement.
    …rranty of Data clause, data. (b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the supplies, fabricating methods, and special tooling under this contract. Complete records of all inspe…
  • FAR 52.246-4 Inspection of Services—Fixed-Price.
    …the performance of services. (b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor sha…
  • FAR 52.246-5 Inspection of Services—Cost-Reimbursement.
    …used in performing services. (b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor sha…
  • FAR 52.246-7 Inspection of Research and Development—Fixed-Price.
    …pment—Fixed-Price (AUG 1996) (a) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the work under this contract. Complete records of all inspection work performed by the Contractor shall b…
  • FAR 52.246-8 Inspection of Research and Development—Cost-Reimbursement.
    …the Warranty of Data clause. (b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the work under this contract. Complete records of all inspection work performed by the Contractor shall b…

FAR (chapter 1)

DFARS (chapter 2, Defense)

Source: eCFR, 48 CFR chapters 1 and 2 (GPO GovInfo bulk data) ↗. Rule changes in progress: FAR, DFARS. Terms: glossary.