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48 CFR · Federal Acquisition Regulation and Defense supplement

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The codified text (eCFR, as of 2026-10-02). Under the Revolutionary FAR Overhaul ↗, agencies follow class deviations with new text for many parts while the formal rules go through the Federal Register: check the solicitation and your contract's clauses, which rule.

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235 sections with “contracting office contract file”: the first 40

  • FAR 4.804-2 Closeout of the contracting office files if another office administers the contract.
    …or contracts using simplified acquisition procedures should be considered closed when the contracting officer receives evidence of receipt of property and final payment, unless otherwise specified by agency regulation. (b) All other contra…
  • FAR 9.504 Contracting officer responsibilities.
    (a) Using the general rules, procedures, and examples in this subpart, contracting officers shall analyze planned acquisitions in order to— (1) Identify and evaluate potential organizational conflicts of interest as early in the acquisitio…
  • FAR 19.103 Appealing the contracting officer's North American Industry Classification System code and size standard determination.
    (a) The contracting officer's determination is final unless appealed as follows: (1) An appeal of a contracting officer's NAICS code designation and the applicable size standard shall be served and filed within 10 calendar days after the i…
  • FAR 33.211 Contracting officer's decision.
    …be satisfied or settled by mutual agreement and a decision on the claim is necessary, the contracting officer shall— (1) Review the facts pertinent to the claim; (2) Secure assistance from legal and other advisors; (3) Coordinate with th…
  • FAR 42.705-1 Contracting officer determination procedure.
    (a) Applicability and responsibility. Contracting officer determination shall be used for the following, with the indicated cognizant contracting officer (or cognizant Federal agency official) responsible for establishing the final indirect…
  • FAR 4.803 Contents of contract files.
    …ng are examples of the records normally contained, if applicable, in contract files: (a) Contracting office contract file. (1) Purchase request, acquisition planning information, and other presolicitation documents. (2) Justifications and…
  • FAR 4.804-5 Procedures for closing out contract files.
    …, the contract administration office must review the contract funds status and notify the contracting office of any excess funds the contract administration office might deobligate. When complete, the administrative closeout procedures must…
  • FAR 37.103 Contracting officer responsibility.
    (a) The contracting officer is responsible for ensuring that a proposed contract for services is proper. For this purpose the contracting officer shall— (1) Determine whether the proposed service is for a personal or nonpersonal services c…
  • FAR 1.604 Contracting Officer's Representative (COR).
    A contracting officer's representative (COR) assists in the technical monitoring or administration of a contract (see 1.602-2(d)). The COR shall maintain a file for each assigned contract. The file must include, at a minimum— (a) A copy of…
  • FAR 4.804-1 Closeout by the office administering the contract.
    …or contracts using simplified acquisition procedures should be considered closed when the contracting officer receives evidence of receipt of property and final payment, unless otherwise specified by agency regulations. (2) Files for firm-…
  • FAR 19.705-2 Determining the need for a subcontracting plan.
    The contracting officer shall take the following actions to determine whether a proposed contractual action requires a subcontracting plan: (a)(1) Determine whether the proposed total contract-dollars will exceed the subcontracting plan th…
  • FAR 19.705-7 Compliance with the subcontracting plan.
    …conomic benefits. When a contractor fails to make a good faith effort to comply with a subcontracting plan, these objectives are not achieved, and 15 U.S.C. 637(d)(4)(F) directs that liquidated damages shall be paid by the contractor. (b) …
  • DFARS 204.804 Closeout of contract files.
    (1) Except as provided in paragraph (3) of this section, contracting officers shall close out contracts in accordance with the procedures at PGI 204.804. The closeout date for file purposes shall be determined and documented by the procurin…
  • FAR 4.802 Contract files.
    (a) A contract file should generally consist of— (1) The contracting office contract file, that documents the basis for the acquisition and the award, the assignment of contract administration (including payment responsibilities), and any …
  • FAR 9.702 Contracting with pools.
    … a pool shall be treated the same as any other prospective or actual contractor. (b) The contracting officer shall not award a contract to a pool unless the offer leading to the contract is submitted by the pool in its own name or by an in…
  • FAR 49.402-5 Memorandum by the contracting officer.
    …contract is terminated for default or a procedure authorized by 49.402-4 is followed, the contracting officer shall prepare a memorandum for the contract file explaining the reasons for the action taken.
  • FAR 36.214 Special procedures for price negotiation in construction contracting.
    …the policies and procedures in part 15 when negotiating prices for construction. (b) The contracting officer shall evaluate proposals and associated certified cost or pricing data and data other than certified cost or pricing data and shal…
  • FAR 16.203-4 Contract clauses.
    (a) Adjustment based on established prices—standard supplies. (1) The contracting officer shall, when contracting by negotiation, insert the clause at 52.216-2, Economic Price Adjustment—Standard Supplies, or an agency-prescribed clause as …
  • FAR 16.504 Indefinite-quantity contracts.
    … contractor must furnish any additional quantities, not to exceed the stated maximum. The contracting officer should establish a reasonable maximum quantity based on market research, trends on recent contracts for similar supplies or servic…
  • FAR 16.601 Time-and-materials contracts.
    … division, subsidiary or affiliate of the contractor under a common control; and (B) The contracting officer has not determined the price to be unreasonable. (3) Material handling costs. When included as part of material costs, material h…
  • FAR 27.303 Contract clauses.
    …products, materials, processes, or equipment (including construction equipment). (3) The contracting officer shall not include a patent rights clause in solicitations or contracts for construction work or architect-engineer services that c…
  • FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards.
    …s or indirect costs. Month of award means the month in which a contract is signed by the Contracting Officer or the month in which a first-tier subcontract is signed by the Contractor. Total compensation means the cash and noncash dollar …
  • FAR 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026.
    …ntractors shall consider any subcontractor requests for such price adjustment. (iii) The Contracting Officer will not adjust the contract price under this clause for any costs other than those identified in paragraph (b)(3)(i) of this clau…
  • FAR 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission Outside the United States.
    …partment of State as a danger pay post (see https://aoprals.state.gov/); or (B) That the Contracting Officer has indicated is subject to this clause. (2) Contract performance may require work in dangerous or austere conditions. Except as …
  • FAR 52.227-11 Patent Rights—Ownership by the Contractor.
    …s obligations. (1) The Contractor shall disclose in writing each subject invention to the Contracting Officer within 2 months after the inventor discloses it in writing to Contractor personnel responsible for patent matters. The disclosure …
  • FAR 52.244-2 Subcontracts.
    …th Part 44 of the Federal Acquisition Regulation (FAR). Consent to subcontract means the Contracting Officer's written consent for the Contractor to enter into a particular subcontract. Subcontract means any contract, as defined in FAR Su…
  • DFARS 237.104 Personal services contracts.
    …h (b)(ii)(A)(3) of this section), shall be in accordance with agency procedures. (D) The contracting officer must ensure that the requiring activity provides a copy of the approval with the purchase request. (E) The contracting officer mu…
  • DFARS 252.227-7038 Patent Rights—Ownership by the Contractor (Large Business).
    …tions. (1) The Contractor shall— (i) Disclose, in writing, each subject invention to the Contracting Officer within 2 months after the inventor discloses it in writing to Contractor personnel responsible for patent matters, or within 6 mon…
  • DFARS 252.244-7001 Contractor Purchasing System Administration.
    …6-283). Purchasing system means the Contractor's system or systems for purchasing and subcontracting, including make-or-buy decisions, the selection of vendors, analysis of quoted prices, negotiation of prices with vendors, placing and adm…
  • FAR 12.207 Contract type.
    …i)(F)), if placing an order under a multiple-award delivery-order contract; and (ii) The contracting officer— (A) Executes a determination and findings (D&F) for the contract, in accordance with paragraph (b)(2) of this section (but see p…
  • FAR 41.204 GSA areawide contracts.
    …t unless— (i) Service is available from more than one supplier; or (ii) The head of the contracting activity or designee otherwise determines that use of the areawide contract is not advantageous to the Government. If service is available…
  • FAR 42.1205 Agreement to recognize contractor's change of name.
    … an agreement to reflect the name change. The contractor shall forward to the responsible contracting officer three signed copies of the Change-of-Name Agreement, and one copy each of the following: (1) The document effecting the name chan…
  • FAR 14.201-1 Uniform contract format.
    (a) Contracting officers shall prepare invitations for bids and contracts using the uniform contract format outlined in Table 14-1 to the maximum practicable extent. The use of the format facilitates preparation of the solicitation and cont…
  • FAR 14.201-9 Simplified contract format.
    … or fixed-price with economic price adjustment acquisitions of supplies and services, the contracting officer may use the simplified contract format in lieu of the uniform contract format (see 14.201-1). The contracting officer has flexibil…
  • FAR 42.401 Contract correspondence.
    (a) The contracting officer (or other contracting agency personnel) normally shall (1) forward correspondence relating to assigned contract administration functions through the cognizant contract administration office (CAO) to the contracto…
  • FAR 2.101 Definitions.
    …rights and obligations of the parties. Change order means a written order, signed by the contracting officer, directing the contractor to make a change that the Changes clause authorizes the contracting officer to order without the contrac…
  • FAR 4.605 Procedures.
    …r FPDS reporting can be found at https://www.fpds.gov. (b) Unique entity identifier. The contracting officer shall identify and report a unique entity identifier for the successful offeror on a contract action. The unique entity identifier…
  • FAR 4.2304 Procedures.
    …CSA orders. The applicability of FASCSA orders to a particular acquisition depends on the contracting office's agency, the scope of the FASCSA order, the funding, and whether the requirement involves certain types of information systems (se…
  • FAR 5.102 Availability of solicitations.
    (a)(1) Except as provided in paragraph (a)(5) of this section, the contracting officer must make available through the GPE solicitations synopsized through the GPE, including specifications, technical data, and other pertinent information d…
  • FAR 6.303-1 Requirements.
    (a) A contracting officer shall not commence negotiations for a sole source contract, commence negotiations for a contract resulting from an unsolicited proposal, or award any other contract without providing for full and open competition u…

FAR (chapter 1)

DFARS (chapter 2, Defense)

Source: eCFR, 48 CFR chapters 1 and 2 (GPO GovInfo bulk data) ↗. Rule changes in progress: FAR, DFARS. Terms: glossary.