SpendQueryBeta

48 CFR · Federal Acquisition Regulation and Defense supplement

FAR and DFARS navigator

The codified text (eCFR, as of 2026-10-02). Under the Revolutionary FAR Overhaul ↗, agencies follow class deviations with new text for many parts while the formal rules go through the Federal Register: check the solicitation and your contract's clauses, which rule.

Ask the FAR

Try: · · ·

Clear

68 sections with “proper invoice”: the first 40

  • FAR 2.101 Definitions.
    …with research, planning, development, design, construction, alteration, or repair of real property; and (3) Those other professional services of an architectural or engineering nature, or incidental services, that members of the architectu…
  • FAR 32.904 Determining payment due dates.
    …he following two events: (i) The 30th day after the designated billing office receives a proper invoice from the contractor (except as provided in paragraph (b)(3) of this section). (ii) The 30th day after Government acceptance of supplie…
  • FAR 32.905 Payment documentation and process.
    (a) General. Payment will be based on receipt of a proper invoice and satisfactory contract performance. (b) Content of invoices. (1) A proper invoice must include the following items (except for interim payments on cost reimbursement cont…
  • FAR 49.603-1 Fixed-price contracts—complete termination.
    …d parties, returned to suppliers, delivered to or stored for the Government, or otherwise properly accounted for, and that all proceeds and retention credits have been used in arriving at this agreement. (2) The Contractor certifies that e…
  • FAR 49.603-2 Fixed-price contracts—partial termination.
    …d parties, returned to suppliers, delivered to or stored for the Government, or otherwise properly accounted for, and that all proceeds and retention credits have been used in arriving at this agreement. (3) The Contractor certifies that e…
  • FAR 49.603-3 Cost-reimbursement contracts—complete termination, if settlement includes cost.
    …d parties, returned to suppliers, delivered to or stored for the Government, or otherwise properly accounted for, and that all proceeds and retention credits have been used in arriving at this agreement. (2) The Contractor certifies that e…
  • FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services.
    …anking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract…
  • FAR 52.232-25 Prompt payment.
    …he following two events: (A) The 30th day after the designated billing office receives a proper invoice from the Contractor (except as provided in paragraph (a)(1)(ii) of this clause). (B) The 30th day after Government acceptance of suppl…
  • FAR 52.232-26 Prompt Payment for Fixed-Price Architect-Engineer Contracts.
    …he following two events: (A) The 30th day after the designated billing office receives a proper invoice from the Contractor (except as provided in paragraph (a)(1)(iii) of this clause). (B) The 30th day after Government acceptance of the …
  • FAR 52.232-27 Prompt Payment for Construction Contracts.
    …e date for making such payments is 14 days after the designated billing office receives a proper payment request. If the designated billing office fails to annotate the payment request with the actual date of receipt at the time of receipt,…
  • FAR 32.009-1 General.
    …yments, to the fullest extent permitted by law, with a goal of 15 days after receipt of a proper invoice and all other required documentation, if a specific payment date is not established by contract, to— (i) Small business contractors; a…
  • FAR 32.907 Interest penalties.
    …g conditions, if applicable, have been met: (1) The designated billing office received a proper invoice. (2) The Government processed a receiving report or other Government documentation authorizing payment, and there was no disagreement …
  • FAR 49.603-8 Fixed-price contracts—settlements with subcontractors only.
    …d parties, returned to suppliers, delivered to or stored for the Government, or otherwise properly accounted for, and that all proceeds and retention credits were used in arriving at the settlement of the subcontract, and (ii) that the subc…
  • FAR 52.232-33 Payment by Electronic Funds Transfer—System for Award Management.
    …tered into SAM; and any invoice or contract financing request shall be deemed not to be a proper invoice for the purpose of prompt payment under this contract. The prompt payment terms of the contract regarding notice of an improper invoice…
  • DFARS 252.232-7011 Payments in Support of Emergencies and Contingency Operations.
    …r (c) Invoice payments—(1) Due date. (i) Payment will be made as soon as possible once a proper invoice is received and matched with the contract and the receiving/acceptance report. (ii) If the contract does not require submission of an …
  • FAR 32.906 Making payments.
    …lty. (4) When it is determined that the designated billing office erroneously rejected a proper invoice and upon resubmission of the invoice, will enter in the payment system the original date the invoice was received by the designated bil…
  • FAR 49.603-4 Cost-reimbursement contracts—complete termination, with settlement limited to fee.
    …2) The Government agrees to pay to the Contractor or its assignee, upon presentation of a proper invoice or voucher, $__________ [insert net amount to be paid on account of fee]. This sum, with sums previously paid, constitutes payment in f…
  • FAR 52.229-2 North Carolina State and Local Sales and Use Tax.
    …es and use taxes paid. The statement shall also include the cost of any tangible personal property withdrawn from the Contractor's warehouse stock and the amount of North Carolina State and local sales or use tax paid on this property by th…
  • FAR 52.232-12 Advance Payments.
    …nts for payment. Advance payments will be made under this contract (1) upon submission of properly certified invoices or vouchers by the Contractor, and approval by the administering office, ____ [Insert the name of the office designated un…
  • FAR 52.232-16 Progress Payments.
    …) Costs ordinarily capitalized and subject to depreciation or amortization except for the properly depreciated or amortized portion of such costs. (iv) Payments made or amounts payable to subcontractors or suppliers, except for— (A) Compl…
  • FAR 52.232-32 Performance-Based Payments.
    …lier under this contract in the ordinary course of business. (f) Title. (1) Title to the property described in this paragraph (f) shall vest in the Government. Vestiture shall be immediately upon the date of the first performance-based pay…
  • FAR 52.232-34 Payment by Electronic Funds Transfer—Other than System for Award Management.
    …ct EFT information, any invoice or contract financing request shall be deemed not to be a proper invoice for the purpose of prompt payment under this contract. The prompt payment terms of the contract regarding notice of an improper invoice…
  • DFARS 252.247-7023 Transportation of Supplies by Sea.
    …quired representation, the Government will reject and return it to the Contractor as an improper invoice for the purposes of the Prompt Payment clause of this contract. In the event there has been unauthorized use of foreign-flag vessels in…
  • DFARS 252.251-7000 Ordering from Government supply sources.
    …pply Sources (AUG 2012) (a) When placing orders under Federal Supply Schedules, Personal Property Rehabilitation Price Schedules, or Enterprise Software Agreements, the Contractor shall follow the terms of the applicable schedule or agreem…
  • FAR 15.408 Solicitation provisions and contract clauses.
    …posed cost; profit or fee; and total; (7) Whether you will require the use of Government property in the performance of the contract, and, if so, what property; (8) Whether your organization is subject to cost accounting standards; whethe…
  • FAR 29.304 Matters requiring special consideration.
    …o furnish equipment in any of the States. Since leased equipment remains the contractor's property, States and local governments impose a wide variety of property, use, or other taxes on equipment leased to the Government. The amount of the…
  • FAR 31.205-33 Professional and consultant service costs.
    …es performed under any of the following circumstances are unallowable: (1) Services to improperly obtain, distribute, or use information or data protected by law or regulation (e.g., 52.215-1(e), Restriction on Disclosure and Use of Data).…
  • FAR 52.216-7 Allowable Cost and Payment.
    …ead; if not prescribed, insert “30th”] day after the designated billing office receives a proper payment request. In the event that the Government requires an audit or other review of a specific payment request to ensure compliance with th…
  • FAR 8.709 Payments.
    …s or services on the Procurement List within 30 days after shipment or after receipt of a proper invoice or voucher.
  • FAR 52.208-4 Vehicle Lease Payments.
    …ased in foreign countries: Vehicle Lease Payments (APR 1984) (a) Upon the submission of proper invoices or vouchers, the Government shall pay rent for each vehicle at the rate(s) specified in this contract. (b) Rent shall accrue from the…
  • FAR 52.232-1 Payments.
    …ed: Payments (APR 1984) The Government shall pay the Contractor, upon the submission of proper invoices or vouchers, the prices stipulated in this contract for supplies delivered and accepted or services rendered and accepted, less any de…
  • FAR 52.232-2 Payments Under Fixed-Price Research and Development Contracts.
    …lopment Contracts (APR 1984) The Government shall pay the Contractor, upon submission of proper invoices or vouchers, the prices stipulated in this contract for work delivered or rendered and accepted, less any deductions provided in this …
  • FAR 52.232-3 Payments Under Personal Services Contracts.
    …edule of this contract, at the rates prescribed, upon the submission by the Contractor of proper invoices or time statements to the office or officer designated and at the time provided for in this contract. The Government shall also pay th…
  • FAR 52.232-8 Discounts for Prompt Payment.
    …, the due date shall be calculated from the date the designated billing office receives a proper invoice, provided the agency annotates such invoice with the date of receipt at the time of receipt. For the purpose of computing the discount …
  • FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors.
    …nt is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor. (2) The Contractor agrees to make such payments to its sma…
  • FAR 52.247-33 F.o.b. Origin, With Differentials.
    …amage to the goods— (i) Occurring before delivery to the carrier; (ii) Resulting from improper packing and marking; or (iii) Resulting from improper loading, stowing, trimming, blocking, and/or bracing of the shipment, if loaded by the C…
  • DFARS 232.901 Applicability.
    …reign vendors are not familiar with or do not understand DoD contract requirements (i.e., proper invoice, receiving documentation, and contracting terms); or (vi) Documents received in support of payment requests and shipments require lang…
  • DFARS 232.903 Responsibilities.
    …possible, to the fullest extent permitted by law, with a goal of 15 days after receipt of proper invoices and all required documentation, including acceptance, and before normal payment due dates established in the contract (see 232.906(a))…
  • DFARS 251.102 Authorization to use Government supply sources.
    …use to honor requisitions from a contractor that is indebted to DoD and has failed to pay proper invoices in a timely manner.
  • FAR 4.705-3 Acquisition and supply records.
    …ent usage and status reports and equipment repair orders: Retain 4 years. (d) Expendable property records, reflecting accountability for the receipt and use of material in the performance of a contract: Retain 4 years. (e) Receiving and i…

FAR (chapter 1)

DFARS (chapter 2, Defense)

Source: eCFR, 48 CFR chapters 1 and 2 (GPO GovInfo bulk data) ↗. Rule changes in progress: FAR, DFARS. Terms: glossary.