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48 CFR · Federal Acquisition Regulation and Defense supplement

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The codified text (eCFR, as of 2026-10-02). Under the Revolutionary FAR Overhaul ↗, agencies follow class deviations with new text for many parts while the formal rules go through the Federal Register: check the solicitation and your contract's clauses, which rule.

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335 sections with “record”: the first 40

  • FAR 4.705-3 Acquisition and supply records.
    …ears. (b) Work orders for maintenance and other services: Retain 4 years. (c) Equipment records, consisting of equipment usage and status reports and equipment repair orders: Retain 4 years. (d) Expendable property records, reflecting ac…
  • FAR 52.214-26 Audit and Records—Sealed Bidding.
    As prescribed in 14.201-7(a)(1), insert the following clause: Audit and Records—Sealed Bidding (JUN 2020) (a) As used in this clause, records includes books, documents, accounting procedures and practices, and other data, regardless of ty…
  • FAR 52.215-2 Audit and Records—Negotiation.
    As prescribed in 15.209(b), insert the following clause: Audit and Records—Negotiation (JUN 2020) (a) As used in this clause, records includes books, documents, accounting procedures and practices, and other data, regardless of type and r…
  • FAR 52.222-8 Payrolls and Basic Records.
    As prescribed in 22.407(a), insert the following clause: Payrolls and Basic Records (JUL 2021) (a) Payrolls and basic records relating thereto shall be maintained by the Contractor during the course of the work and preserved for a period …
  • FAR 3.406 Records.
    …r more of the violations in 3.405(a), together with all other pertinent data, including a record of actions taken. Contracting offices shall not retire or destroy these records until it is certain that they are no longer needed for enforcem…
  • FAR 14.204 Records of invitations for bids and records of bids.
    (a) Each contracting office shall retain a record of each invitation that it issues and each abstract or record of bids. Contracting officers shall review and utilize the information available in connection with subsequent acquisitions of t…
  • FAR 14.403 Recording of bids.
    …on after bid opening as practicable. Where bid items are too numerous to warrant complete recording of all bids, abstract entries for individual bids may be limited to item numbers and bid prices. In preparing these forms, the extra columns…
  • FAR 25.1001 Waiver of right to examination of records.
    (a) Policy. The clause at 52.215-2, Audit and Records—Negotiation, prescribed at 15.209(b), and paragraph (d) of the clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products an…
  • FAR 4.705-1 Financial and cost accounting records.
    …n those issued for the payment of salary and wages: Retain 4 years. (e) Accounts payable records to support disbursements of funds for materials, equipment, supplies, and services, containing originals or copies of the following and relate…
  • FAR 50.101-3 Records.
    Agencies shall maintain complete records of all actions taken under this Subpart 50.1. For each request for relief processed, these records shall include, as a minimum— (a) The contractor's request; (b) All relevant memorandums, correspon…
  • DFARS 227.7103-11 Contractor procedures and records.
    …cedures to assure that restrictive markings are used only when authorized and to maintain records to justify the validity of asserted restrictions on delivered data. (b) The clause at 252.227-7037, Validation of Asserted Restrictions on Te…
  • DFARS 227.7203-11 Contractor procedures and records.
    …cedures to assure that restrictive markings are used only when authorized and to maintain records to justify the validity of restrictive markings. (b) The clause at 252.227-7019, Validation of Asserted Restrictions—Computer Software, requi…
  • DFARS 227.7013 Recordation.
    …o forward through appropriate channels to the Commissioner of Patents and Trademarks, for recording, all Government interests in patents or applications for patents.
  • DFARS 250.101-3 Records.
    Follow the procedures at PGI 250.101-3 for preparation of records.
  • FAR 4.705-2 Pay administration records.
    (a) Payroll sheets, registers, or their equivalent, of salaries and wages paid to individual employees for each payroll period; change slips; and tax withholding statements: Retain 4 years. (b) Clock cards or other time and attendance card…
  • DFARS 215.404-70 DD Form 1547, Record of Weighted Guidelines Method Application.
    Follow the procedures at PGI 215.404-70 for use of DD Form 1547 whenever a structured approach to profit analysis is required.
  • DFARS 253.215-70 DD Form 1547, Record of Weighted Guidelines Application.
    Follow the procedures at PGI 253.215-70 for completing DD Form 1547.
  • FAR 2.101 Definitions.
    …States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code. Commercial component means any component that …
  • FAR 4.702 Applicability.
    (a) This subpart applies to records generated under contracts that contain one of the following clauses: (1) Audit and Records—Sealed Bidding (52.214-26). (2) Audit and Records—Negotiation (52.215-2). (b) This subpart is not mandatory on…
  • FAR 4.703 Policy.
    (a) Except as stated in 4.703(b), contractors shall make available records, which includes books, documents, accounting procedures and practices, and other data, regardless of type and regardless of whether such items are in written form, i…
  • FAR 4.704 Calculation of retention periods.
    …made charging or allocating a cost to a Government contract or subcontract. If a specific record contains a series of entries, the retention period is calculated from the end of the contractor's fiscal year in which the final entry is made.…
  • FAR 4.803 Contents of contract files.
    The following are examples of the records normally contained, if applicable, in contract files: (a) Contracting office contract file. (1) Purchase request, acquisition planning information, and other presolicitation documents. (2) Justifi…
  • FAR 4.805 Storage, handling, and contract files.
    …g, storing, and disposing of contract files, in accordance with the National Archives and Records Administration (NARA) General Records Schedule 1.1, Financial Management and Reporting Records. The Financial Management and Reporting Records…
  • FAR 9.404 Exclusions in the System for Award Management.
    …— (1) Operates the web-based System for Award Management (SAM), which contains exclusion records; and (2) Provides technical assistance to Federal agencies in the use of SAM. (b) An exclusion record in SAM contains the— (1) Names and ad…
  • FAR 9.406-3 Procedures.
    …sent witnesses, and confront any person the agency presents; and (ii) Make a transcribed record of the proceedings and make it available at cost to the contractor upon request, unless the contractor and the agency, by mutual agreement, wai…
  • FAR 15.102 Oral presentations.
    …ee 15.306). Oral presentations provide an opportunity for dialogue among the parties. Pre-recorded videotaped presentations that lack real-time interactive dialogue are not considered oral presentations for the purposes of this section, alt…
  • FAR 15.408 Solicitation provisions and contract clauses.
    …tion between submitting certified cost or pricing data and merely making available books, records, and other documents without identification. The requirement for submission of certified cost or pricing data is met when all accurate certifi…
  • FAR 22.2109 Enforcement of Executive Order 13706 paid sick leave requirements.
    …r that has failed to make available for inspection, copying, and transcription any of the records identified in 29 CFR 13.25. (2) Civil actions to recover greater underpayments than those withheld. (i) If the payments withheld under 29 CFR…
  • FAR 24.101 Definitions.
    …idence. Maintain means maintain, collect, use, or disseminate. Operation of a system of records means performance of any of the activities associated with maintaining the system of records, including the collection, use, and dissemination…
  • FAR 24.102 General.
    …es that when an agency contracts for the design, development, or operation of a system of records on individuals on behalf of the agency to accomplish an agency function the agency must apply the requirements of the Act to the contractor an…
  • FAR 24.301 Privacy training.
    …ing thereafter, is completed by contractor employees who— (1) Have access to a system of records; (2) Create, collect, use, process, store, maintain, disseminate, disclose, dispose, or otherwise handle personally identifiable information …
  • FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services.
    …s the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contra…
  • FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services.
    …uman Trafficking (JAN 2025) (49 U.S.C. 40118(g)). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess o…
  • FAR 52.216-7 Allowable Cost and Payment.
    …nd employee stock ownership plan contributions), the term costs includes only— (i) Those recorded costs that, at the time of the request for reimbursement, the Contractor has paid by cash, check, or other form of actual payment for items o…
  • FAR 52.219-9 Small Business Subcontracting Plan.
    …SRs, to its subcontractors with subcontracting plans. (11) A description of the types of records that will be maintained concerning procedures that have been adopted to comply with the requirements and goals in the plan, including establis…
  • FAR 52.222-4 Contract Work Hours and Safety Standards—Overtime Compensation.
    … subject to the Contract Work Hours and Safety Standards statute. (d) Payrolls and basic records. (1) The Contractor and its subcontractors shall maintain payrolls and basic payroll records for all laborers and mechanics working on the con…
  • FAR 52.222-27 Affirmative Action Compliance Requirements for Construction.
    …when the Contractor or its unions have employment opportunities available, and maintain a record of the organizations' responses. (3) Establish and maintain a current file of the names, addresses, and telephone numbers of each minority and…
  • FAR 52.222-41 Service Contract Labor Standards.
    …or shall comply with the safety and health standards applied under 29 CFR part 1925. (i) Records. (1) The Contractor and each subcontractor performing work subject to the Service Contract Labor Standards statute shall make and maintain for…
  • FAR 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026.
    …marily used for notices to workers about terms and conditions of employment. (e) Payroll Records. (1) The Contractor shall make and maintain records, for three years after completion of the work, containing the following information for ea…
  • FAR 52.222-62 Paid Sick Leave Under Executive Order 13706.
    …ck leave or leave rights than those established under E.O. 13706 and 29 CFR part 13. (i) Recordkeeping. (1) The Contractor shall make and maintain, for no less than three (3) years from the completion of the work on the contract, records c…

FAR (chapter 1)

DFARS (chapter 2, Defense)

Source: eCFR, 48 CFR chapters 1 and 2 (GPO GovInfo bulk data) ↗. Rule changes in progress: FAR, DFARS. Terms: glossary.