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48 CFR · Federal Acquisition Regulation and Defense supplement

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The codified text (eCFR, as of 2026-10-02). Under the Revolutionary FAR Overhaul ↗, agencies follow class deviations with new text for many parts while the formal rules go through the Federal Register: check the solicitation and your contract's clauses, which rule.

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214 sections with “records”: the first 40

  • FAR 4.705-3 Acquisition and supply records.
    …ears. (b) Work orders for maintenance and other services: Retain 4 years. (c) Equipment records, consisting of equipment usage and status reports and equipment repair orders: Retain 4 years. (d) Expendable property records, reflecting ac…
  • FAR 52.214-26 Audit and Records—Sealed Bidding.
    As prescribed in 14.201-7(a)(1), insert the following clause: Audit and Records—Sealed Bidding (JUN 2020) (a) As used in this clause, records includes books, documents, accounting procedures and practices, and other data, regardless of ty…
  • FAR 52.215-2 Audit and Records—Negotiation.
    As prescribed in 15.209(b), insert the following clause: Audit and Records—Negotiation (JUN 2020) (a) As used in this clause, records includes books, documents, accounting procedures and practices, and other data, regardless of type and r…
  • FAR 52.222-8 Payrolls and Basic Records.
    As prescribed in 22.407(a), insert the following clause: Payrolls and Basic Records (JUL 2021) (a) Payrolls and basic records relating thereto shall be maintained by the Contractor during the course of the work and preserved for a period …
  • FAR 25.1001 Waiver of right to examination of records.
    (a) Policy. The clause at 52.215-2, Audit and Records—Negotiation, prescribed at 15.209(b), and paragraph (d) of the clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products an…
  • FAR 4.705-1 Financial and cost accounting records.
    …n those issued for the payment of salary and wages: Retain 4 years. (e) Accounts payable records to support disbursements of funds for materials, equipment, supplies, and services, containing originals or copies of the following and relate…
  • FAR 50.101-3 Records.
    Agencies shall maintain complete records of all actions taken under this Subpart 50.1. For each request for relief processed, these records shall include, as a minimum— (a) The contractor's request; (b) All relevant memorandums, correspon…
  • DFARS 227.7103-11 Contractor procedures and records.
    …cedures to assure that restrictive markings are used only when authorized and to maintain records to justify the validity of asserted restrictions on delivered data. (b) The clause at 252.227-7037, Validation of Asserted Restrictions on Te…
  • DFARS 227.7203-11 Contractor procedures and records.
    …cedures to assure that restrictive markings are used only when authorized and to maintain records to justify the validity of restrictive markings. (b) The clause at 252.227-7019, Validation of Asserted Restrictions—Computer Software, requi…
  • FAR 3.406 Records.
    …ncluding a record of actions taken. Contracting offices shall not retire or destroy these records until it is certain that they are no longer needed for enforcement purposes. If the original record is maintained in a central file, a copy mu…
  • DFARS 250.101-3 Records.
    Follow the procedures at PGI 250.101-3 for preparation of records.
  • FAR 4.705-2 Pay administration records.
    (a) Payroll sheets, registers, or their equivalent, of salaries and wages paid to individual employees for each payroll period; change slips; and tax withholding statements: Retain 4 years. (b) Clock cards or other time and attendance card…
  • FAR 14.204 Records of invitations for bids and records of bids.
    (a) Each contracting office shall retain a record of each invitation that it issues and each abstract or record of bids. Contracting officers shall review and utilize the information available in connection with subsequent acquisitions of t…
  • FAR 2.101 Definitions.
    …States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code. Commercial component means any component that …
  • FAR 4.703 Policy.
    (a) Except as stated in 4.703(b), contractors shall make available records, which includes books, documents, accounting procedures and practices, and other data, regardless of type and regardless of whether such items are in written form, i…
  • FAR 4.803 Contents of contract files.
    The following are examples of the records normally contained, if applicable, in contract files: (a) Contracting office contract file. (1) Purchase request, acquisition planning information, and other presolicitation documents. (2) Justifi…
  • FAR 4.805 Storage, handling, and contract files.
    …g, storing, and disposing of contract files, in accordance with the National Archives and Records Administration (NARA) General Records Schedule 1.1, Financial Management and Reporting Records. The Financial Management and Reporting Records…
  • FAR 15.408 Solicitation provisions and contract clauses.
    …tion between submitting certified cost or pricing data and merely making available books, records, and other documents without identification. The requirement for submission of certified cost or pricing data is met when all accurate certifi…
  • FAR 24.101 Definitions.
    …idence. Maintain means maintain, collect, use, or disseminate. Operation of a system of records means performance of any of the activities associated with maintaining the system of records, including the collection, use, and dissemination…
  • FAR 24.102 General.
    …es that when an agency contracts for the design, development, or operation of a system of records on individuals on behalf of the agency to accomplish an agency function the agency must apply the requirements of the Act to the contractor an…
  • FAR 24.301 Privacy training.
    …ing thereafter, is completed by contractor employees who— (1) Have access to a system of records; (2) Create, collect, use, process, store, maintain, disseminate, disclose, dispose, or otherwise handle personally identifiable information …
  • FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services.
    … purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided. (m) Termination for caus…
  • FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services.
    …he date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records—Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access …
  • FAR 52.219-9 Small Business Subcontracting Plan.
    …SRs, to its subcontractors with subcontracting plans. (11) A description of the types of records that will be maintained concerning procedures that have been adopted to comply with the requirements and goals in the plan, including establis…
  • FAR 52.222-4 Contract Work Hours and Safety Standards—Overtime Compensation.
    … subject to the Contract Work Hours and Safety Standards statute. (d) Payrolls and basic records. (1) The Contractor and its subcontractors shall maintain payrolls and basic payroll records for all laborers and mechanics working on the con…
  • FAR 52.222-62 Paid Sick Leave Under Executive Order 13706.
    …intain, for no less than three (3) years from the completion of the work on the contract, records containing the following information for each employee, which the Contractor shall make available upon request for inspection, copying, and tr…
  • FAR 52.224-2 Privacy Act.
    …in solicitations and contracts, when the design, development, or operation of a system of records on individuals is required to accomplish an agency function: Privacy Act (APR 1984) (a) The Contractor agrees to— (1) Comply with the Priva…
  • FAR 52.224-3 Privacy Training.
    …ing thereafter, is completed by contractor employees who— (1) Have access to a system of records; (2) Create, collect, use, process, store, maintain, disseminate, disclose, dispose, or otherwise handle personally identifiable information …
  • FAR 52.227-13 Patent Rights—Ownership by the Government.
    …tters. The procedures shall include the maintenance of laboratory notebooks or equivalent records and other records as are reasonably necessary to document the conception and/or the first actual reduction to practice of subject inventions, …
  • FAR 52.232-12 Advance Payments.
    … Contractor shall maintain adequate accounting control over the property on its books and records. (3) If, at any time during the progress of the work on the contract, it becomes necessary to deliver to a third person any items or material…
  • FAR 52.232-32 Performance-Based Payments.
    … related performance-based payments in accordance with paragraph (d) of this clause. (h) Records and controls. The Contractor shall maintain records and controls adequate for administration of this clause. The Contractor shall have no enti…
  • FAR 52.245-1 Government Property.
    … obligations relating to Government property in the possession of a Contractor. Property records means the records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government pro…
  • DFARS 204.805 Disposal of contract files.
    (1) The sources of the period for which contract files must be retained are General Records Schedule 3 (Procurement, Supply, and Grant Records) and General Records Schedule 6 (Accountable Officers' Accounts Records). Copies of the General R…
  • DFARS 252.227-7038 Patent Rights—Ownership by the Contractor (Large Business).
    …) Include in these procedures the maintenance of— (A) Laboratory notebooks or equivalent records and other records as are reasonably necessary to document the conception and/or the first actual reduction to practice of subject inventions; …
  • FAR 4.702 Applicability.
    (a) This subpart applies to records generated under contracts that contain one of the following clauses: (1) Audit and Records—Sealed Bidding (52.214-26). (2) Audit and Records—Negotiation (52.215-2). (b) This subpart is not mandatory on…
  • FAR 15.404-2 Data to support proposal analysis.
    …itor by the contracting officer. (4) General access to the offeror's books and financial records is limited to the auditor. This limitation does not preclude the contracting officer or the ACO, or their representatives, from requesting tha…
  • FAR 22.406-6 Payrolls and statements.
    (a) Submission. In accordance with the clause at 52.222-8, Payrolls and Basic Records, the contractor must submit or cause to be submitted, within 7 calendar days after the regular payment date of the payroll week covered, for the contracto…
  • FAR 22.2109 Enforcement of Executive Order 13706 paid sick leave requirements.
    …r that has failed to make available for inspection, copying, and transcription any of the records identified in 29 CFR 13.25. (2) Civil actions to recover greater underpayments than those withheld. (i) If the payments withheld under 29 CFR…
  • FAR 52.215-19 Notification of Ownership Changes.
    …that could result in changes in the valuation of its capitalized assets in the accounting records, the Contractor shall notify the Administrative Contracting Officer (ACO) within 30 days. (2) The Contractor shall also notify the ACO within…
  • FAR 52.215-20 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data.
    …er or an authorized representative the right to examine, at any time before award, books, records, documents, or other directly pertinent records to verify any request for an exception under this provision, and the reasonableness of price. …

FAR (chapter 1)

DFARS (chapter 2, Defense)

Source: eCFR, 48 CFR chapters 1 and 2 (GPO GovInfo bulk data) ↗. Rule changes in progress: FAR, DFARS. Terms: glossary.