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48 CFR · Federal Acquisition Regulation and Defense supplement

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The codified text (eCFR, as of 2026-10-02). Under the Revolutionary FAR Overhaul ↗, agencies follow class deviations with new text for many parts while the formal rules go through the Federal Register: check the solicitation and your contract's clauses, which rule.

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56 sections with “contract administration office contract file”: the first 40

  • FAR 4.804-2 Closeout of the contracting office files if another office administers the contract.
    (a) Contract files for contracts using simplified acquisition procedures should be considered closed when the contracting officer receives evidence of receipt of property and final payment, unless otherwise specified by agency regulation. …
  • FAR 4.802 Contract files.
    (a) A contract file should generally consist of— (1) The contracting office contract file, that documents the basis for the acquisition and the award, the assignment of contract administration (including payment responsibilities), and any …
  • FAR 4.803 Contents of contract files.
    The following are examples of the records normally contained, if applicable, in contract files: (a) Contracting office contract file. (1) Purchase request, acquisition planning information, and other presolicitation documents. (2) Justifi…
  • FAR 1.604 Contracting Officer's Representative (COR).
    A contracting officer's representative (COR) assists in the technical monitoring or administration of a contract (see 1.602-2(d)). The COR shall maintain a file for each assigned contract. The file must include, at a minimum— (a) A copy of…
  • FAR 4.804-1 Closeout by the office administering the contract.
    (a) Except as provided in paragraph (c) of this section, time standards for closing out contract files are as follows: (1) Files for contracts using simplified acquisition procedures should be considered closed when the contracting officer…
  • FAR 4.804-5 Procedures for closing out contract files.
    (a) The contract administration office is responsible for initiating (automated or manual) administrative closeout of the contract after receiving evidence of its physical completion. At the outset of this process, the contract administrati…
  • FAR 33.211 Contracting officer's decision.
    (a) When a claim by or against a contractor cannot be satisfied or settled by mutual agreement and a decision on the claim is necessary, the contracting officer shall— (1) Review the facts pertinent to the claim; (2) Secure assistance fro…
  • DFARS 252.244-7001 Contractor Purchasing System Administration.
    Basic. As prescribed in 244.305-71 and 244.305-71(a), use the following clause: Contractor Purchasing System Administration—Basic (Jan 2025) (a) Definitions. As used in this clause— Acceptable purchasing system means a purchasing system …
  • DFARS 204.805 Disposal of contract files.
    (1) The sources of the period for which contract files must be retained are General Records Schedule 3 (Procurement, Supply, and Grant Records) and General Records Schedule 6 (Accountable Officers' Accounts Records). Copies of the General R…
  • FAR 16.504 Indefinite-quantity contracts.
    (a) Description. An indefinite-quantity contract provides for an indefinite quantity, within stated limits, of supplies or services during a fixed period. The Government places orders for individual requirements. Quantity limits may be stat…
  • FAR 42.401 Contract correspondence.
    (a) The contracting officer (or other contracting agency personnel) normally shall (1) forward correspondence relating to assigned contract administration functions through the cognizant contract administration office (CAO) to the contracto…
  • FAR 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026.
    As prescribed in 22.1906, insert the following clause: Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (a) Definitions. As used in this clause— “United States” means the 50 states, the District of Columbia, Pu…
  • FAR 52.227-11 Patent Rights—Ownership by the Contractor.
    … prescribed in 27.303(b)(1), insert the following clause: Patent Rights—Ownership by the Contractor (MAY 2014) (a) As used in this clause— Invention means any invention or discovery that is or may be patentable or otherwise protectable u…
  • FAR 52.244-2 Subcontracts.
    As prescribed in 44.204(a)(1), insert the following clause: Subcontracts (JUN 2020) (a) Definitions. As used in this clause— Approved purchasing system means a Contractor's purchasing system that has been reviewed and approved in accorda…
  • DFARS 252.227-7038 Patent Rights—Ownership by the Contractor (Large Business).
    As prescribed in 227.303(2), use the following clause: Patent Rights—Ownership by the Contractor (Large Business) (JUN 2012) (a) Definitions. As used in this clause—Invention means— (1) Any invention or discovery that is or may be patent…
  • FAR 4.805 Storage, handling, and contract files.
    (a) Agencies must prescribe procedures for the handling, storing, and disposing of contract files, in accordance with the National Archives and Records Administration (NARA) General Records Schedule 1.1, Financial Management and Reporting R…
  • FAR 19.402 Small Business Administration procurement center representatives.
    (a)(1) The SBA may assign one or more procurement center representatives (PCRs) to any contracting activity or contract administration office to carry out SBA policies and programs. Assigned SBA PCRs are required to comply with the contract…
  • FAR 19.502-8 Rejecting Small Business Administration recommendations.
    (a) If the contracting officer rejects a recommendation of the SBA, written notice shall be furnished to the appropriate SBA representative within 5 working days of the contracting officer's receipt of the recommendation. (b) The SBA PCR (…
  • FAR 19.602-3 Resolving differences between the agency and the Small Business Administration.
    …0 and $25,000,000. (1) When disagreements arise about a concern's ability to perform, the contracting officer and the SBA shall make every effort to reach a resolution before the SBA takes final action on a COC. This shall be done through t…
  • FAR 27.305-2 Administration by the Government.
    …t the Government's rights therein are established and protected. Follow-up activities for contracts that include a clause referenced in 27.304-2 should be coordinated with the appropriate agency. (b)(1) The contracting officer administerin…
  • FAR 2.101 Definitions.
    … or term when used in that part, subpart, or section. Acquisition means the acquiring by contract with appropriated funds of supplies or services (including construction) by and for the use of the Federal Government through purchase or lea…
  • FAR 4.801 General.
    (a) The head of each office performing contracting, contract administration, or paying functions shall establish files containing the records of all contractual actions. (b) The documentation in the files (see 4.803) shall be sufficient to…
  • FAR 9.105-2 Determinations and documentation.
    (a) Determinations. (1) The contracting officer's signing of a contract constitutes a determination that the prospective contractor is responsible with respect to that contract. When an offer on which an award would otherwise be made is rej…
  • FAR 9.506 Procedures.
    (a) If information concerning prospective contractors is necessary to identify and evaluate potential organizational conflicts of interest or to develop recommended actions, contracting officers should first seek the information from within…
  • FAR 15.101-2 Lowest price technically acceptable source selection process.
    …f proposals meeting or exceeding the acceptability standards for non-cost factors. If the contracting officer documents the file pursuant to 15.304(c)(3)(iii), past performance need not be an evaluation factor in lowest price technically ac…
  • FAR 17.502-1 General.
    …nship between the parties, including roles and responsibilities for acquisition planning, contract execution, and administration and management of the contract(s) or order(s). The requesting agency shall provide to the servicing agency any …
  • FAR 19.302 Protesting a small business representation or rerepresentation.
    … small business size and size protests are found at 13 CFR part 121. (2) An offeror, the contracting officer, SBA, or another interested party may protest the small business representation of an offeror in a specific offer for a contract. …
  • FAR 19.307 Protesting a firm's status as a service-disabled veteran-owned small business concern.
    … meaning given in 13 CFR 134.1002(b). (b) General. (1) For sole source acquisitions, the contracting officer, the Department of Veterans Affairs (VA), or SBA may protest the apparently successful offeror's service-disabled veteran-owned sm…
  • FAR 19.308 Protesting a firm's status as an economically disadvantaged women-owned small business concern or women-owned small business concern eligible under the Women-Owned Small Business Program.
    …ction, has the meaning given in 13 CFR 127.102. (b)(1) For sole source acquisitions, the contracting officer or SBA may protest the offeror's status as an economically disadvantaged women-owned small business (EDWOSB) concern or as a WOSB …
  • FAR 19.703 Eligibility requirements for participating in the program.
    (a) Except as provided in paragraph (c) of this section, to be eligible as a subcontractor under the program, a concern must represent itself as a small business, veteran-owned small business, service-disabled veteran-owned small business, …
  • FAR 27.302 Policy.
    …ble use of inventions; and (6) Minimize the costs of administering patent policies. (b) Contractor right to elect title. (1) Generally, pursuant to 35 U.S.C. 202 and the Presidential Memorandum and Executive order cited in paragraph (a) o…
  • FAR 28.203-1 Acceptability of individual sureties.
    …ed by that individual surety equals or exceeds the amount of the bond. (4) An offeror or contractor may submit up to three individual sureties for each bond, in which case the net adjusted value of the pledged unencumbered assets, when com…
  • FAR 32.411 Agreement for special account at a financial institution.
    The contracting officer must use substantially the following form of agreement for a special account for advance payments: Agreement for Special Account This agreement is entered into this ____ day of ____________, 20____, between the Uni…
  • FAR 32.503-6 Suspension or reduction of payments.
    … These conditions and actions are discussed in paragraphs (b) through (g) below. (1) The contracting officer shall take these actions only in accordance with the contract terms and never precipitately or arbitrarily. These actions should b…
  • FAR 32.503-10 Establishing alternate liquidation rates.
    (a) The contracting officer must ensure that the liquidation rate is— (1) High enough to result in Government recoupment of the applicable progress payments on each billing; and (2) Supported by documentation included in the administratio…
  • FAR 32.904 Determining payment due dates.
    (a) General. Agency procedures must ensure that, when specifying due dates, contracting officers give full consideration to the time reasonably required by Government officials to fulfill their administrative responsibilities under the cont…
  • FAR 42.1203 Processing agreements.
    (a) If a contractor wishes the Government to recognize a successor in interest to its contracts or a name change, the contractor must submit a written request to the responsible contracting officer (see 42.1202). If the contractor received …
  • FAR 46.407 Nonconforming supplies or services.
    (a) The contracting officer should reject supplies or services not conforming in all respects to contract requirements (see 46.102). In those instances where deviation from this policy is found to be in the Government's interest, such suppl…
  • FAR 47.305-9 Commodity description and freight classification.
    …ification (UFC) (for rail) filed with Federal and State regulatory bodies. Therefore, the contracting officer shall show in the solicitation a complete description of the commodity to be acquired and of packing requirements to determine pro…
  • FAR 47.506 Procedures.
    (a) The contracting officer shall obtain assistance from the transportation activity (see 47.105) in developing appropriate shipping instructions and delivery terms for inclusion in solicitations and contracts that may involve ocean transpo…

FAR (chapter 1)

DFARS (chapter 2, Defense)

Source: eCFR, 48 CFR chapters 1 and 2 (GPO GovInfo bulk data) ↗. Rule changes in progress: FAR, DFARS. Terms: glossary.