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48 CFR · Federal Acquisition Regulation and Defense supplement

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The codified text (eCFR, as of 2026-10-02). Under the Revolutionary FAR Overhaul ↗, agencies follow class deviations with new text for many parts while the formal rules go through the Federal Register: check the solicitation and your contract's clauses, which rule.

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75 sections with “invoices”: the first 40

  • FAR 52.213-2 Invoices.
    As prescribed in 13.302-5(b), insert the following clause: Invoices (APR 1984) The Contractor's invoices must be submitted before payment can be made. The Contractor will be paid on the basis of the invoice, which must state (a) the start…
  • FAR 52.247-28 Contractor's Invoices.
    …r term contracts for transportation or for transportation-related services: Contractor's Invoices (APR 1984) The Contractor shall submit itemized invoices as instructed by the agency ordering services under this contract. The Contractor s…
  • FAR 13.303-3 Preparation of BPAs.
    … invoice is itemized to show this information). (vii) Date of delivery or shipment. (6) Invoices. One of the following statements shall be included (except that the statement in paragraph (a)(6)(iii) of this subsection should not be used …
  • FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services.
    …r electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include— (i) Name and address of the Contractor; (ii) Invoice date and number; (iii) Contract number, line item number an…
  • FAR 52.232-25 Prompt payment.
    … requirements. (2) Certain food products and other payments. (i) Due dates on Contractor invoices for meat, meat food products, or fish; perishable agricultural commodities; and dairy products, edible fats or oils, and food products prepar…
  • FAR 52.213-1 Fast Payment Procedure.
    …ollowing clause: Fast Payment Procedure (MAY 2006) (a) General. The Government will pay invoices based on the Contractor's delivery to a post office or common carrier (or, if shipped by other means, to the point of first receipt by the Go…
  • FAR 52.229-2 North Carolina State and Local Sales and Use Tax.
    …r, the certified statement shall indicate the invoice numbers, the inclusive dates of the invoices, the total amount of the invoices, and the North Carolina State and local sales and use taxes paid. The statement shall also include the cost…
  • DFARS 237.7204 Format and clauses for educational service agreements.
    …make any payment. 8. Advance payments are authorized by 10 U.S.C. 2396(a)(3). 9. Submit invoices to: ____________ (name and address of activity). Schedule Provisions 1. Ordering procedures and services to be provided. (a) The Contractor…
  • DFARS 252.217-7007 Payments.
    …mpletion of work in progress under a job order. (b) Upon submission by the Contractor of invoices in the form and number of copies directed by the Contracting Officer, and as approved by the Contracting Officer, the Government will make pr…
  • FAR 4.705-1 Financial and cost accounting records.
    (a) Accounts receivable invoices, adjustments to the accounts, invoice registers, carrier freight bills, shipping orders, and other documents which detail the material or services billed on the related invoices: Retain 4 years. (b) Materia…
  • FAR 47.103-1 General.
    …aph (a)(3) of the clause at 52.247-67 shall forward original copies of paid freight bills/invoices, bills of lading, passenger coupons, and supporting documents as soon as possible following the end of the month, in one package for postpaym…
  • FAR 52.216-5 Price Redetermination—Prospective.
    …ution of the contract modification (see paragraph (f) above), the Contractor shall submit invoices or vouchers in accordance with the billing prices stated in this contract. If at any time it appears that the then-current billing prices wil…
  • FAR 52.216-6 Price Redetermination—Retroactive.
    …ution of the contract modification (see paragraph (e) above), the Contractor shall submit invoices or vouchers in accordance with billing prices stated in this contract. If at any time it appears that the then-current billing prices will be…
  • FAR 52.216-16 Incentive Price Revision—Firm Target.
    …ution of the contract modification (see paragraph (e) above), the Contractor shall submit invoices or vouchers in accordance with billing prices as provided in this paragraph. The billing prices shall be the target prices shown in this cont…
  • FAR 52.216-17 Incentive Price Revision—Successive Targets.
    …ution of the contract modification (see paragraph (e) above), the Contractor shall submit invoices or vouchers in accordance with billing prices as provided in this paragraph. The billing prices shall be the initial target prices shown in t…
  • DFARS 232.905 Payment documentation and process.
    …AR 4.1603 and 204.1603, the 13-character order number may serve as the contract number on invoices and receiving reports. The contract or agreement number under which the order was placed may be omitted from invoices and receiving reports. …
  • FAR 29.304 Matters requiring special consideration.
    …or, the certified statement must indicate the invoice numbers, the inclusive dates of the invoices, the total amount of the invoices, and the sales and use taxes paid. The statement must also include the cost of any tangible personal proper…
  • FAR 32.001 Definitions.
    …nmental or nongovernmental) designated in the contract where the contractor first submits invoices and contract financing requests. The contract might designate different offices to receive invoices and contract financing requests. The desi…
  • FAR 32.905 Payment documentation and process.
    …sed on receipt of a proper invoice and satisfactory contract performance. (b) Content of invoices. (1) A proper invoice must include the following items (except for interim payments on cost reimbursement contracts for services): (i) Name …
  • FAR 41.401 Monthly and annual review.
    Agencies shall review utility service invoices on a monthly basis and all utility accounts, with annual values exceeding the simplified acquisition threshold, on an annual basis. Annual reviews of accounts with annual values at or below the…
  • FAR 52.216-7 Allowable Cost and Payment.
    …'s indirect costs for payment purposes). (3) Notwithstanding the audit and adjustment of invoices or vouchers under paragraph (g) below, allowable indirect costs under this contract shall be obtained by applying indirect cost rates establi…
  • FAR 52.216-26 Payments of Allowable Costs Before Definitization.
    …udit. At any time before final payment, the Contracting Officer may have the Contractor's invoices or vouchers and statements of costs audited. Any payment may be (1) reduced by any amounts found by the Contracting Officer not to constitute…
  • FAR 52.232-12 Advance Payments.
    …vance payments will be made under this contract (1) upon submission of properly certified invoices or vouchers by the Contractor, and approval by the administering office, ____ [Insert the name of the office designated under agency procedur…
  • FAR 52.232-16 Progress Payments.
    …uired by a retroactive price reduction, after computing liquidations and payments on past invoices at the reduced prices and adjusting the unliquidated progress payments accordingly. The Government reserves the right to unilaterally change …
  • FAR 52.232-26 Prompt Payment for Fixed-Price Architect-Engineer Contracts.
    …contract requirements. (2) Contractor's invoice. The Contractor shall prepare and submit invoices to the designated billing office specified in the contract. A proper invoice must include the items listed in paragraphs (a)(2)(i) through (a…
  • FAR 52.232-27 Prompt Payment for Construction Contracts.
    …contract requirements. (2) Contractor's invoice. The Contractor shall prepare and submit invoices to the designated billing office specified in the contract. A proper invoice must include the items listed in paragraphs (a)(2)(i) through (a…
  • DFARS 232.7003 Procedures.
    …er (e.g., section G, an addendum to FAR 52.212-4, or applicable clause) for submission of invoices by nonelectronic means. If submission of invoices by nonelectronic means is temporary, the procedures should specify the time period for whic…
  • DFARS 252.229-7001 Tax Relief.
    …e contract price: NAME OF TAX: (Offeror Insert) RATE (PERCENTAGE): (Offeror Insert) (b) Invoices submitted in accordance with the terms and conditions of this contract shall be exclusive of all taxes or duties for which relief is availabl…
  • DFARS 252.232-7011 Payments in Support of Emergencies and Contingency Operations.
    …ified in the contract. (2) Contractor's invoice. The Contractor shall prepare and submit invoices to the designated billing office specified in the contract. A proper invoice should include the items listed in paragraphs (c)(2)(i) through …
  • DFARS 252.251-7000 Ordering from Government supply sources.
    … Order only those items required in the performance of Government contracts; and (4) Pay invoices from Government supply sources promptly. For purchases made from DoD supply sources, this means within 30 days of the date of a proper invoic…
  • FAR 4.705-3 Acquisition and supply records.
    …e of a contract; supporting documentation and backup files including, but not limited to, invoices, and memoranda; e.g., memoranda of negotiations showing the principal elements of subcontract price negotiations (see 52.244-2): Retain 4 yea…
  • FAR 4.803 Contents of contract files.
    … Paying office contract file. (1) Copy of the contract and any modifications. (2) Bills, invoices, vouchers, and supporting documents. (3) Record of payments or receipts. (4) Other pertinent documents.
  • FAR 13.302-5 Clauses.
    …particular acquisition. (b) The contracting officer shall insert the clause at 52.213-2, Invoices, in purchase orders that authorize advance payments (see 31 U.S.C. 3324(d)(2)) for subscriptions or other charges for newspapers, magazines, …
  • FAR 13.307 Forms.
    …s of supplies or services, delivery or task orders, inspection and receiving reports, and invoices. An agency form/automated format also may be used. (c) Forms used for both commercial and other than commercial products and commercial serv…
  • FAR 13.403 Preparation and execution of orders.
    …t that the supplies be shipped transportation or postage prepaid. (b) A requirement that invoices be submitted directly to the finance or other office designated in the order, or in the case of unpriced purchase orders, to the contracting …
  • FAR 14.408-3 Prompt payment discounts.
    …scount in conjunction with the offer, bidders may prefer to offer discounts on individual invoices. (b) See 32.111(b)(1), which prescribes the contract clause at 52.232-8, Discounts for Prompt Payment.
  • FAR 29.305 State and local tax exemptions.
    …chase orders, shipping documents, credit-card-imprinted sales slips, paid or acknowledged invoices, or similar documents that identify an agency or instrumentality of the United States as the buyer. (3) A U.S. Tax Exemption Form (SF 1094).…
  • FAR 30.606 Resolving cost impacts.
    … to estimate proposed contract costs; and (v) Shall require the contractor to adjust any invoices that were paid based on noncompliant contract prices to reflect the adjusted contract prices, after any contract price adjustments are made t…
  • FAR 31.205-33 Professional and consultant service costs.
    …ls or organizations providing the services and details of actual services performed; (2) Invoices or billings submitted by consultants, including sufficient detail as to the time expended and nature of the actual services provided; and (3…
  • FAR 32.502-4 Contract clauses.
    …he contract. The contractor must submit separate progress payment requests and subsequent invoices for the severable portions of work in order to maintain accounting integrity.

FAR (chapter 1)

DFARS (chapter 2, Defense)

Source: eCFR, 48 CFR chapters 1 and 2 (GPO GovInfo bulk data) ↗. Rule changes in progress: FAR, DFARS. Terms: glossary.