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48 CFR · Federal Acquisition Regulation and Defense supplement

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The codified text (eCFR, as of 2026-10-02). Under the Revolutionary FAR Overhaul ↗, agencies follow class deviations with new text for many parts while the formal rules go through the Federal Register: check the solicitation and your contract's clauses, which rule.

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45 sections with “record copies”: the first 40

  • FAR 52.222-8 Payrolls and Basic Records.
    As prescribed in 22.407(a), insert the following clause: Payrolls and Basic Records (JUL 2021) (a) Payrolls and basic records relating thereto shall be maintained by the Contractor during the course of the work and preserved for a period …
  • FAR 4.803 Contents of contract files.
    The following are examples of the records normally contained, if applicable, in contract files: (a) Contracting office contract file. (1) Purchase request, acquisition planning information, and other presolicitation documents. (2) Justifi…
  • FAR 4.805 Storage, handling, and contract files.
    …g, storing, and disposing of contract files, in accordance with the National Archives and Records Administration (NARA) General Records Schedule 1.1, Financial Management and Reporting Records. The Financial Management and Reporting Records…
  • FAR 4.705-1 Financial and cost accounting records.
    …n those issued for the payment of salary and wages: Retain 4 years. (e) Accounts payable records to support disbursements of funds for materials, equipment, supplies, and services, containing originals or copies of the following and relate…
  • FAR 15.102 Oral presentations.
    …ee 15.306). Oral presentations provide an opportunity for dialogue among the parties. Pre-recorded videotaped presentations that lack real-time interactive dialogue are not considered oral presentations for the purposes of this section, alt…
  • FAR 15.408 Solicitation provisions and contract clauses.
    …tion between submitting certified cost or pricing data and merely making available books, records, and other documents without identification. The requirement for submission of certified cost or pricing data is met when all accurate certifi…
  • FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services.
    …s the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contra…
  • FAR 52.219-9 Small Business Subcontracting Plan.
    …SRs, to its subcontractors with subcontracting plans. (11) A description of the types of records that will be maintained concerning procedures that have been adopted to comply with the requirements and goals in the plan, including establis…
  • FAR 52.222-62 Paid Sick Leave Under Executive Order 13706.
    …ck leave or leave rights than those established under E.O. 13706 and 29 CFR part 13. (i) Recordkeeping. (1) The Contractor shall make and maintain, for no less than three (3) years from the completion of the work on the contract, records c…
  • FAR 52.227-13 Patent Rights—Ownership by the Government.
    …tters. The procedures shall include the maintenance of laboratory notebooks or equivalent records and other records as are reasonably necessary to document the conception and/or the first actual reduction to practice of subject inventions, …
  • FAR 52.227-14 Rights in Data—General.
    …Definitions. As used in this clause— Computer database or database means a collection of recorded information in a form capable of, and for the purpose of, being stored in, processed, and operated on by a computer. The term does not includ…
  • FAR 52.227-20 Rights in Data—SBIR Program.
    …Definitions. As used in this clause— Computer database or database means a collection of recorded information in a form capable of, and for the purpose of, being stored in, processed, and operated on by a computer. The term does not includ…
  • FAR 52.245-1 Government Property.
    … obligations relating to Government property in the possession of a Contractor. Property records means the records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government pro…
  • DFARS 204.805 Disposal of contract files.
    (1) The sources of the period for which contract files must be retained are General Records Schedule 3 (Procurement, Supply, and Grant Records) and General Records Schedule 6 (Accountable Officers' Accounts Records). Copies of the General R…
  • DFARS 252.227-7013 Rights in Technical Data—Other Than Commercial Products and Commercial Services.
    … (a) Definitions. As used in this clause— Computer data base means a collection of data recorded in a form capable of being processed by a computer. The term does not include computer software. Computer program means a set of instruction…
  • DFARS 252.227-7018 Rights in Other Than Commercial Technical Data and Computer Software—Small Business Innovation Research Program and Small Business Technology Transfer Program.
    …ation to meet the requirements of this contract. Computer database means a collection of recorded data in a form capable of being processed by a computer. The term does not include computer software. Computer program means a set of instru…
  • DFARS 252.227-7038 Patent Rights—Ownership by the Contractor (Large Business).
    …) Include in these procedures the maintenance of— (A) Laboratory notebooks or equivalent records and other records as are reasonably necessary to document the conception and/or the first actual reduction to practice of subject inventions; …
  • FAR 15.404-2 Data to support proposal analysis.
    …itor by the contracting officer. (4) General access to the offeror's books and financial records is limited to the auditor. This limitation does not preclude the contracting officer or the ACO, or their representatives, from requesting tha…
  • FAR 22.406-6 Payrolls and statements.
    (a) Submission. In accordance with the clause at 52.222-8, Payrolls and Basic Records, the contractor must submit or cause to be submitted, within 7 calendar days after the regular payment date of the payroll week covered, for the contracto…
  • DFARS 252.227-7014 Rights in Other Than Commercial Computer Software and Other Than Commercial Computer Software Documentation.
    …ation to meet the requirements of this contract. Computer database means a collection of recorded data in a form capable of being processed by a computer. The term does not include computer software. Computer program means a set of instru…
  • DFARS 252.237-7016 Delivery tickets.
    …ag. (d) The Contractor shall, at time of pickup— (1) Verify the weight and bag type and record them on the delivery ticket; and (2) Provide the Contracting Officer, or representative, a copy of the delivery ticket. (e) At the time of de…
  • DFARS 252.245-7005 Management and Reporting of Government Property.
    …States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code. Contractor-acquired property, contractor inven…
  • FAR 52.222-26 Equal Opportunity.
    …ties of the position include protecting and maintaining the privacy of employee personnel records, including compensation information. Gender identity has the meaning given by the Department of Labor's Office of Federal Contract Compliance…
  • DFARS 227.7105-1 General.
    (a) Existing works include motion pictures, television recordings, video recordings, and other audiovisual works in any medium; sound recordings in any medium; musical, dramatic, and literary works; pantomimes and choreographic works; picto…
  • FAR 14.407-3 Other mistakes disclosed before award.
    …and any specifications or drawings relevant to the alleged mistake. (iii) An abstract or record of the bids received. (iv) The written request by the bidder to withdraw or modify the bid, together with the bidder's written statement and s…
  • FAR 14.407-4 Mistakes after award.
    …y specifications or drawings relevant to the alleged mistake. (v) An abstract of written record of the bids received. (vi) A written request by the contractor to reform or rescind the contract, and copies of all other relevant corresponde…
  • FAR 27.401 Definitions.
    As used in this subpart— Data means recorded information, regardless of form or the media on which it may be recorded. The term includes technical data and computer software. The term does not include information incidental to contract adm…
  • FAR 30.606 Resolving cost impacts.
    … (A) Correct noncompliant contract cost accumulations in the contractor's cost accounting records for affected contracts to reflect compliant contract cost accumulations; and (B) Adjust interim payment requests (public vouchers and/or prog…
  • FAR 52.227-17 Rights in Data—Special Works.
    …ts in Data—Special Works (DEC 2007) (a) Definitions. As used in this clause— Data means recorded information, regardless of form or the media on which it may be recorded. The term includes technical data and computer software. The term do…
  • FAR 52.236-21 Specifications and Drawings for Construction.
    …ne set will be returned to the Contractor. (End of clause) Alternate I (APR 1984). When record shop drawings are required and reproducible shop drawings are needed, add the following sentences to paragraph (g) of the basic clause: Upon c…
  • DFARS 237.7204 Format and clauses for educational service agreements.
    … Officer of the result; and (v) Make the determination a part of the student's permanent record. (e) The Contractor shall not furnish any instruction or other services to any student under this agreement before the effective date of a req…
  • DFARS 252.222-7004 Compliance with Spanish social security laws and regulations.
    … the Contracting Officer or an authorized representative. The Contractor shall retain the records in accordance with the Audit and Records clause of this contract. (1) TC1—Certificate of Social Security Payments; (2) TC2—List of Employees…
  • FAR 27.404-3 Copyrighted works.
    …state the scope of that license in a conspicuous place on the medium on which the data is recorded. For example, if the data is delivered as a report, the terms of the license shall be stated on the cover, or first page, of the report. (5)…
  • FAR 29.304 Matters requiring special consideration.
    …6 months after the claimant's fiscal year closes, a written request substantiated by such records, receipts, and information as the Commissioner of Revenue may require. No refund will be made on an application not filed within the time allo…
  • FAR 33.104 Protests to GAO.
    …r interested party who has responded to the notice in paragraph (a)(2) of this section. A recording or transcription of the hearing will normally be made, and copies may be obtained from the GAO. All parties may file comments on the hearing…
  • FAR 47.303-17 Contractor-prepaid commercial bills of lading, small package shipments.
    …Government, if— (i) The underlying contract specifies retention by the contractor of all records for at least 3 years after final payment under the contract; and (ii) The contractor agrees to furnish evidence of payment when requested by …
  • FAR 49.109-7 Settlement by determination.
    … accountings, investigations, and audits. (3) The TCO may accept copies of documents and records without requiring original documents unless there is a question of authenticity. (4) The TCO may hold any conferences considered appropriate …
  • FAR 49.601-2 Letter notice.
    … Officer by telephone or personal conference and obtain instructions.) (2) Keep adequate records of your compliance with subparagraph (1) above showing the— (i) Date you received the Notice of Termination; (ii) Effective date of the term…
  • FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.
    …fier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier,…
  • FAR 52.230-2 Cost Accounting Standards.
    …representatives of the Government to examine and make copies of any documents, papers, or records relating to compliance with the requirements of this clause. (d) The Contractor shall include in all negotiated subcontracts which the Contra…

FAR (chapter 1)

DFARS (chapter 2, Defense)

Source: eCFR, 48 CFR chapters 1 and 2 (GPO GovInfo bulk data) ↗. Rule changes in progress: FAR, DFARS. Terms: glossary.