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48 CFR · Federal Acquisition Regulation and Defense supplement

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The codified text (eCFR, as of 2026-10-02). Under the Revolutionary FAR Overhaul ↗, agencies follow class deviations with new text for many parts while the formal rules go through the Federal Register: check the solicitation and your contract's clauses, which rule.

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65 sections with “official contract file”: the first 40

  • FAR 4.804-2 Closeout of the contracting office files if another office administers the contract.
    …t. This statement is authority to close the contract file and shall be made a part of the official contract file.
  • FAR 42.705-1 Contracting officer determination procedure.
    … following, with the indicated cognizant contracting officer (or cognizant Federal agency official) responsible for establishing the final indirect cost rates: (1) Business units of a multidivisional corporation under the cognizance of a c…
  • FAR 4.803 Contents of contract files.
    …ation office contract file. (1) Copy of the contract and all modifications, together with official record copies of supporting documents executed by the contract administration office. (2) Any document modifying the normal assignment of co…
  • FAR 4.805 Storage, handling, and contract files.
    …s require signed originals to be kept, they may be destroyed after the responsible agency official verifies that record copies on alternate media and copies reproduced from the record copy are accurate, complete, and clear representations o…
  • FAR 16.504 Indefinite-quantity contracts.
    …ntracting officer must make multiple awards unless— (A) The contracting officer or other official designated by the head of the agency determines in writing, as part of acquisition planning, that multiple awards are not practicable. The co…
  • DFARS 204.804 Closeout of contract files.
    …t 4 years prior to the current fiscal year; and (C) Has been determined by a contracting official, at least one level above the contracting officer, to be not otherwise reconcilable, because— (1) The contract or related payment records ha…
  • DFARS 204.805 Disposal of contract files.
    …rking contract files should contain no originals of materials that properly belong in the official files. Destroy working files as soon as practicable once they are no longer needed. (5) Retain pricing review files, containing documents re…
  • FAR 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission Outside the United States.
    … the contract, the Contractor shall establish and maintain with the designated Government official a current list of all Contractor personnel in the areas of performance. The Contracting Officer will inform the Contractor of the Government …
  • FAR 2.101 Definitions.
    …ans the Secretary, Attorney General, Administrator, Governor, Chairperson, or other chief official of an executive agency, unless otherwise indicated, including any deputy or assistant chief official of an executive agency. Alternate means…
  • FAR 9.105-2 Determinations and documentation.
    …able. FAPIIS consists of two segments— (A) The non-public segment, into which Government officials and contractors post information, which can only be viewed by— (1) Government personnel and authorized users performing business on behalf …
  • FAR 16.505 Ordering.
    …y the technical or requirements personnel. (10) A written determination by the approving official that one of the circumstances in paragraphs (b)(2)(i)(A) through (E) and (G) of this section applies to the order. (C) Approval. (1) For pro…
  • FAR 32.006-4 Procedures.
    (a) In any case in which an agency's remedy coordination official finds substantial evidence that a contractor's request for advance, partial, or progress payments under a contract awarded by that agency is based on fraud, the remedy coordi…
  • FAR 33.103 Protests to the agency.
    …ests filed directly with the agency will be addressed to the contracting officer or other official designated to receive protests. (4) In accordance with agency procedures, interested parties may request an independent review of their prot…
  • DFARS 237.104 Personal services contracts.
    … (A) Generally, the D&F should authorize one contract at a time; however, an authorizing official may issue a blanket D&F for classes of contracts. (B) Prepare each D&F in accordance with FAR 1.7 and include a determination that— (1) The…
  • FAR 19.602-3 Resolving differences between the agency and the Small Business Administration.
    …nt of Defense, the Director of the Office of Small Business Programs, or other designated official (with a copy to the contracting officer) that the case file has been received and that an appeal decision may be requested by an authorized o…
  • FAR 19.705-7 Compliance with the subcontracting plan.
    …mall Business Search or SUBNet systems. (ii) Failure to designate and maintain a company official to administer the subcontracting program and monitor and enforce compliance with the plan. (iii) Failure to submit an acceptable ISR, or the…
  • FAR 32.904 Determining payment due dates.
    …ontracting officers give full consideration to the time reasonably required by Government officials to fulfill their administrative responsibilities under the contract. (b) Payment due dates. Except as prescribed in paragraphs (c) through …
  • FAR 42.1205 Agreement to recognize contractor's change of name.
    … of the following: (1) The document effecting the name change, authenticated by a proper official of the State having jurisdiction. (2) The opinion of the contractor's legal counsel stating that the change of name was properly effected un…
  • DFARS 225.7703-2 Determination requirements.
    …security personnel of Afghanistan, the following requirements apply: (1) The appropriate official specified in paragraph (b)(2) of this subsection must determine in writing that it is in the national security interest of the United States …
  • FAR 8.405-6 Limiting sources.
    …l. (xi) For justifications under 8.405-6(a)(1), a written determination by the approving official identifying the circumstance that applies. (d) Justification approvals. (1) For a proposed order or BPA with an estimated value exceeding th…
  • FAR 13.501 Special documentation requirements.
    … advocate for competition for the procuring activity, designated pursuant to 6.501, or an official described in 6.304(a)(3) or (a)(4) must approve the justification and approval. This authority is not delegable. (iii) For a proposed contra…
  • FAR 15.404-2 Data to support proposal analysis.
    …whether written or reported telephonically or electronically, shall be made a part of the official contract file (see 4.803(a)(19)). (c) Audit assistance for prime contracts or subcontracts. (1) The contracting officer should contact the c…
  • FAR 33.104 Protests to GAO.
    … procedures. (1) A protester is required to furnish a copy of its complete protest to the official and location designated in the solicitation or, in the absence of such a designation, to the contracting officer, so it is received no later …
  • FAR 52.230-1 Cost Accounting Standards Notices and Certification.
    …opy to the cognizant Administrative Contracting Officer (ACO) or cognizant Federal agency official authorized to act in that capacity (Federal official), as applicable, and (ii) one copy to the cognizant Federal auditor. (Disclosure must b…
  • DFARS 250.103-5 Processing cases.
    …all prepare the record described at PGI 250.101-3(1)(i) and forward it to the appropriate official within 30 days after the close of the month in which the record is prepared. (2) The officer or official responsible for the case shall forw…
  • FAR 9.104-6 Federal Awardee Performance and Integrity Information System.
    …th award,in accordance with agency procedures (see 9.406-3(a) and 9.407-3(a)), the agency official responsible for initiating debarment or suspension action, if the information appears appropriate for the official's consideration. (d) The …
  • FAR 9.506 Procedures.
    …tation, submit for approval to the chief of the contracting office (unless a higher level official is designated by the agency)— (1) A written analysis, including a recommended course of action for avoiding, neutralizing, or mitigating the…
  • FAR 14.407-3 Other mistakes disclosed before award.
    …idence reasonably supports the existence of a mistake but is not clear and convincing, an official above the contracting officer, unless otherwise provided by agency procedures, may make a determination permitting the bidder to withdraw the…
  • FAR 15.406-3 Documenting the negotiation.
    …tification of the impact of direction given by Congress, other agencies, and higher-level officials (i.e., officials who would not normally exercise authority during the award and review process for the instant contract action). (10) The b…
  • FAR 22.406-8 Investigations.
    …an investigation or the employee's identity to anyone other than an authorized Government official without that employee's prior signed consent. (3) Send a written request to the Administrator, Wage and Hour Division, to obtain— (i) Inves…
  • FAR 22.1905 Enforcement of Executive Order Minimum Wage Requirements.
    … individual's identity, shall not be disclosed in any manner to anyone other than Federal officials without the prior consent of the individual, unless otherwise authorized by law. (3) Upon receipt of a complaint, or if notified that the A…
  • FAR 22.2109 Enforcement of Executive Order 13706 paid sick leave requirements.
    … individual's identity, shall not be disclosed in any manner to anyone other than Federal officials without the prior consent of the individual, unless otherwise authorized by law. (3) If the contracting agency receives a complaint or is n…
  • FAR 36.303-1 Phase One.
    …ad of the contracting activity, delegable to a level no lower than the senior contracting official within the contracting activity. In civilian agencies, for this paragraph (a)(4), the senior contracting official is the advocate for competi…
  • FAR 41.202 Procedures.
    …n a written definite and final refusal signed by a corporate officer or other responsible official of the supplier (or if unobtainable, document any unwritten refusal), and transmit this document, along with statements of the reasons for th…
  • FAR 52.245-1 Government Property.
    …tractor inventory until authorized to do so by the Plant Clearance Officer or authorizing official. (1) Predisposal requirements. (i) If the Contractor determines that the property has the potential to fulfill requirements under other cont…
  • DFARS 234.004 Acquisition strategy.
    …and maintainability provided by the program manager, or the comparable requiring activity official performing program management responsibilities; or (ii) Ensure a copy of the justification, executed by the program manager or the comparabl…
  • FAR 1.603-3 Appointment.
    …e exercised, other than limitations contained in applicable law or regulation. Appointing officials shall maintain files containing copies of all appointments that have not been terminated. (b) Agency heads are encouraged to delegate micro…
  • FAR 6.303-1 Requirements.
    …writing in accordance with 6.303-2; (2) The justification is approved by the appropriate official designated at 6.304; and (3) The justification and related information are made public after award in accordance with 6.305. (c) Technical …
  • FAR 7.103 Agency-head responsibilities.
    …tractor and that all contracts or orders are adequately managed so as to ensure effective official control over contract or order performance. (t) Ensuring that knowledge gained from prior acquisitions is used to further refine requirement…
  • FAR 9.406-2 Causes for debarment.
    The suspending and debarring official may debar— (a) A contractor for a conviction of or civil judgment for— (1) Commission of fraud or a criminal offense in connection with— (i) Obtaining; (ii) Attempting to obtain; or (iii) Performin…

FAR (chapter 1)

DFARS (chapter 2, Defense)

Source: eCFR, 48 CFR chapters 1 and 2 (GPO GovInfo bulk data) ↗. Rule changes in progress: FAR, DFARS. Terms: glossary.