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48 CFR · Federal Acquisition Regulation and Defense supplement

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The codified text (eCFR, as of 2026-10-02). Under the Revolutionary FAR Overhaul ↗, agencies follow class deviations with new text for many parts while the formal rules go through the Federal Register: check the solicitation and your contract's clauses, which rule.

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43 sections with “retention”: the first 40

  • FAR 4.704 Calculation of retention periods.
    (a) The retention periods in 4.705 are calculated from the end of the contractor's fiscal year in which an entry is made charging or allocating a cost to a Government contract or subcontract. If a specific record contains a series of entrie…
  • FAR 4.705 Specific retention periods.
    …in the records identified in 4.705-1 through 4.705-3 for the periods designated, provided retention is required under 4.702. Records are identified in this subpart in terms of their purpose or use and not by specific name or form number. Al…
  • FAR 4.703 Policy.
    …d supporting evidence for a longer period of time than is required in 4.703(a) if— (1) A retention period longer than that cited in 4.703(a) is specified in any contract clause; or (2) The contractor, for its own purposes, retains the for…
  • FAR 27.304-1 General.
    … Government and protect the public against nonuse or unreasonable use of inventions. (d) Retention of rights by inventor. If the contractor elects not to retain title to a subject invention, the agency may consider and, after consultation …
  • FAR 27.406-2 Additional data requirements.
    …ibed form, for reproduction, and for delivery. In order to minimize storage costs for the retention of data, the contracting officer may relieve the contractor of the retention requirements for specified data items at any time during the re…
  • FAR 49.112-1 Partial payments.
    …d portion of the contract; and (2) The amounts of all credits arising from the purchase, retention, or sale of property, the costs of which are included in the application for payment. (f) Limitation on total amount. The total amount of a…
  • FAR 2.101 Definitions.
    …States or against an opposing military force; or (2) Results in the call or order to, or retention on, active duty of members of the uniformed services under sections 688, 12301(a), 12302, 12304, 12304a, 12305, or 12406 of title 10 of the …
  • FAR 4.701 Purpose.
    The purpose of this subpart is to generally describe records retention requirements and to allow reductions in the retention period for specific classes of records under prescribed circumstances.
  • FAR 4.702 Applicability.
    …partment of Energy contracts for which the Comptroller General allows alternative records retention periods. Apart from this exception, this subpart applies to record retention periods under contracts that are subject to 10 U.S.C. chapter 1…
  • FAR 4.805 Storage, handling, and contract files.
    …same manner as the files of which they are a part. (c) An agency that requires a shorter retention period than those identified in Table 4-1 shall request approval from NARA through the agency's records officer. Table 4-1—Retention Period…
  • FAR 49.603-1 Fixed-price contracts—complete termination.
    …stored for the Government, or otherwise properly accounted for, and that all proceeds and retention credits have been used in arriving at this agreement. (2) The Contractor certifies that each immediate subcontractor, whose settlement prop…
  • FAR 49.603-2 Fixed-price contracts—partial termination.
    …stored for the Government, or otherwise properly accounted for, and that all proceeds and retention credits have been used in arriving at this agreement. (3) The Contractor certifies that each immediate subcontractor, whose settlement prop…
  • FAR 49.603-3 Cost-reimbursement contracts—complete termination, if settlement includes cost.
    …stored for the Government, or otherwise properly accounted for, and that all proceeds and retention credits have been used in arriving at this agreement. (2) The Contractor certifies that each immediate subcontractor, whose settlement prop…
  • FAR 49.606 Granting subcontract settlement authorization.
    …nted], computed as follows: (i) Do not deduct advance or partial payments or credits for retention or other disposal of termination inventory allocated to the settlement proposal. (ii) Deduct amounts payable for completed articles or work…
  • FAR 52.215-2 Audit and Records—Negotiation.
    …nder this contract or for any shorter period specified in Subpart 4.7, Contractor Records Retention, of the Federal Acquisition Regulation (FAR), or for any longer period required by statute or by other clauses of this contract. In addition…
  • FAR 52.232-12 Advance Payments.
    … that— (i) The termination inventory is sold or retained; and (ii) The sale proceeds or retention credits are applied to reduce any outstanding advance payments. (j) Insurance. (1) The Contractor shall maintain with responsible insurance…
  • FAR 52.249-2 Termination for Convenience of the Government (Fixed-Price).
    …payment due to a reduction in the Contractor's termination settlement proposal because of retention or other disposition of termination inventory until 10 days after the date of the retention or disposition, or a later date determined by th…
  • FAR 52.249-3 Termination for Convenience of the Government (Dismantling, Demolition, or Removal of Improvements).
    …payment due to a reduction in the Contractor's termination settlement proposal because of retention or other disposition of termination inventory until 10 days after the date of the retention or disposition, or a later date determined by th…
  • FAR 52.249-6 Termination (Cost-Reimbursement).
    …payment due to a reduction in the Contractor's termination settlement proposal because of retention or other disposition of termination inventory until 10 days after the date of the retention or disposition, or a later date determined by th…
  • DFARS 222.7402 Policy.
    …nfliction of emotional distress, false imprisonment, or negligent hiring, supervision, or retention; or (2) Take any action to enforce any provision of an existing agreement with an employee or independent contractor that mandates that the…
  • DFARS 252.222-7006 Restrictions on the Use of Mandatory Arbitration Agreements.
    …nfliction of emotional distress, false imprisonment, or negligent hiring, supervision, or retention; or (ii) Take any action to enforce any provision of an existing agreement with an employee or independent contractor that mandates that th…
  • DFARS 252.245-7005 Management and Reporting of Government Property.
    …ser hereby agrees to pay these costs to the Contractor.” (l) Restrictions on purchase or retention of Contractor inventory. The Contractor may not knowingly sell the inventory to any person or that person's agent, employee, or household me…
  • FAR 4.000 Scope of part.
    …cts of contract execution, contractor-submitted paper documents, distribution, reporting, retention, and files. (b) Additionally, this part includes policies and procedures to implement security prohibitions and exclusions that restrict Fe…
  • FAR 4.700 Scope of subpart.
    This subpart provides policies and procedures for retention of records by contractors to meet the records review requirements of the Government. In this subpart, the terms “contracts” and “contractors” include “subcontracts” and “subcontrac…
  • FAR 9.404 Exclusions in the System for Award Management.
    … 5 working days after modifying or rescinding an action; (4) In accordance with internal retention procedures, maintain records relating to each debarment, suspension, proposed debarment, or voluntary exclusion taken or entered into by the…
  • FAR 13.106-3 Award and documentation.
    …e file shall be documented to support the final action taken. (b) File documentation and retention. Keep documentation to a minimum. Purchasing offices shall retain data supporting purchases (paper or electronic) to the minimum extent and …
  • FAR 28.103-2 Performance bonds.
    …ed to the contractor for use in performing the contract or as partial compensation (as in retention of salvaged material). (2) A contractor sells assets to or merges with another concern, and the Government, after recognizing the latter co…
  • FAR 37.303 Payments.
    …its value as salvage to the contractor should be expressly designated in the contract for retention by the Government. The contracting officer shall determine the fair market value of any property not so designated, since the contractor wil…
  • FAR 45.602-1 Inventory disposal schedules.
    … continued use of the Government property, and the contracting officer has authorized its retention and further use. (2) If the screening process (see 45.602-3) has not begun, the plant clearance officer shall adjust the schedule or return…
  • FAR 47.303-17 Contractor-prepaid commercial bills of lading, small package shipments.
    … required for reimbursement by the Government, if— (i) The underlying contract specifies retention by the contractor of all records for at least 3 years after final payment under the contract; and (ii) The contractor agrees to furnish evi…
  • FAR 49.002 Applicability.
    …t price and amounts for the settlement of subcontractor settlement proposals. Credits for retention or other disposal of termination inventory and amounts for advance or partial payments shall not be deducted.
  • FAR 49.108-4 Authorization for subcontract settlements without approval or ratification.
    …ocedures used by the contractor in settling settlement proposals, including proposals for retention, sale, or other disposal of termination inventory of the immediate and lower tier subcontractors (the TCO shall obtain the advice and recomm…
  • FAR 49.205 Completed end items.
    …for any saving of freight or other charges, together with any credits for their purchase, retention, or sale. (b) Work in place accepted by the Government under a construction contract is not considered a completed item even though that wo…
  • FAR 49.603-8 Fixed-price contracts—settlements with subcontractors only.
    …stored for the Government, or otherwise properly accounted for, and that all proceeds and retention credits were used in arriving at the settlement of the subcontract, and (ii) that the subcontractor has received a similar certificate from …
  • FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services.
    … this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated …
  • FAR 52.214-26 Audit and Records—Sealed Bidding.
    …part 4.7 of the Federal Acquisition Regulation (FAR). FAR Subpart 4.7, Contractor Records Retention, in effect on the data of this contract, is incorporated by reference in its entirety and made a part of this contract. (1) If this contrac…
  • FAR 52.222-46 Evaluation of Compensation for Professional Employees.
    …ional compensation proposed will be considered in terms of its impact upon recruiting and retention, its realism, and its consistency with a total plan for compensation. Supporting information will include data, such as recognized national …
  • FAR 52.232-5 Payments Under Fixed-Price Construction Contracts.
    …s stated separately in the contract, payment shall be made for the completed work without retention of a percentage. (f) Title, liability, and reservation of rights. All material and work covered by progress payments made shall, at the tim…
  • FAR 52.241-9 Connection Charge.
    …tion by the Government. If the Contractor and the Government have not agreed on terms for retention in place beyond ____ months, then the Contractor must remove the facilities pursuant to the terms of subparagraph (d)(2) of this clause. (2…
  • DFARS 245.103-73 Government property under sustainment contracts.
    …ual 4140.01, Volume 6, DoD Supply Chain Materiel Management Procedures: Materiel Returns, Retention, and Disposition.

FAR (chapter 1)

DFARS (chapter 2, Defense)

Source: eCFR, 48 CFR chapters 1 and 2 (GPO GovInfo bulk data) ↗. Rule changes in progress: FAR, DFARS. Terms: glossary.